Executive Assistant

The nature of your work will vary, but generally speaking you will focus on these three primary
areas below.

? Administrative Tasks
? Project Management
? Digital Marketing Support

Your role is very strategic and directly connected to not only Kade’s success, but the success of multiple businesses and important projects.

Qualifications:

Mindset and Personality:

Self-starter and self-manager: We are looking for someone who takes initiative, anticipates needs, and gets things done consistently on time.

? Responsive: Though we love the flexibility a virtual business affords, we are committed to a high level of responsiveness both inside our business and with our clients.
? Goal-oriented: We are a results-driven company. We are looking for someone who gets excited about reaching and exceeding goals.
? Committed to excellence: In everything we do, we want to exceed expectations and reflect positively on the brand.
? Positive attitude: Our ideal candidate has a can-do spirit, is fun to be around, does not complain, make excuses, or gossip.
? Professional appearance and demeanor: Our audience and those we work with experience our brand in 3D through our team members. We strive to present ourselves in such a way as to reflect well on our brand.
? Grace and poise under pressure: In a high-growth business, things are always
changing, and there are times when things get intense. We pride ourselves on being
able to function at a high level even when things get busy by working together and
communicating effectively.
? Servant-hearted leadership: The EA must be able to run point on large projects and
communicate effectively with our team, but also have no problem jumping in and getting
his/her hands dirty to reach the goal.

Professional Background:

Knowledge and/or Professional Experience Preferred in the Following:
? Supporting Executives in an administrative capacity
? Successfully working in a virtual environment
? Digital Marketing Technology
? Digital Marketing (email, blogging, social media, digital ads)
? Project Management

Skills and Abilities:
? Communication: The EA must be an excellent communicator, in both written and oral form. This includes proficiency in spelling, grammar, and punctuation.
? Organization: Our EA needs to be highly organized and detail-oriented.
? Discretion: Since our EA will be working with highly personal and private information at times, discretion and sensitivity regarding confidential information is a must.
? Anticipate Needs: As a part of our commitment to excellence, we always strive to anticipate and serve needs in advance whenever possible. The right EA will have the foresight and the ability to anticipate needs before they arise.
? Technologically Proficient: Some level of experience with some or all of the
technology platforms that we use is ideal, including Gmail / Google Docs, MailChimp, WordPress, HubSpot, Slack, etc…the ability to embrace and learn new technology quickly is an absolute must.
? Flexible: The EA must have the mindset of multitasking. Some projects will be more time sensitive than recurring ones, the right EA will have the ability to recognize these times to be flexible

Quick Overview of Types of Work and Projects

Critical Tools We Use:
? Full Gmail suite of tools (email, drive, calendar, etc…)
? Zoom
? Slack
? Basecamp project management tool
? Harvest time tracking app (for project tracking)
? Nearly all of our team use Apple products but not required

Weekly Meetings & Communication
? Numerous weekly standing meetings
? Lots of email, slack, text, and Zoom meetings/conversations
? Email + Calendar Support

Flatland
? Team communication, HR support, weekly rhythms support
? New Client Support
? Gather and submit payment form info
? Set up internal review meeting with myself and Account Manager
? Send team intro email / set up Kickoff Call Meeting w/client and team
? Potentially help manage Quickbooks Online depending on experience and skill
? Monthly Financial Report support

Square 2 Marketing
? Sales Process notes prep
? Engagement Summary creation
? Proposal development support
? Travel and reimbursement management

Rural & Remote
? Admin tasks related to applicant recruiting and application tracking
? Helping manage communication to past applicants and current applicants
? Organizing virtual meetings and events
? Helping manage the CRM in HubSpot
? Helping manage the work certificate program
? Project Management

Book Travel
? Flights
? RV Trips
? Hotel