Remote / United Kingdom
We are seeking an experienced Executive Assistant to support our fast-paced and high-growth digital marketing agency. As the Executive Assistant, you will be responsible for providing seamless administrative support to our senior leadership team, handling a wide range of tasks including supporting with bookkeeping processes, managing calendars, arranging travel, preparing reports and presentations, and assisting with day-to-day operations.
The ideal candidate will have a proven track record of supporting senior leadership in a fast-paced and dynamic environment. They should be highly organised, detail-oriented, and possess excellent communication skills. Proficiency in Microsoft Office, Microsoft Excel and experience with project management tools would be essential.
Key responsibilities for this role include:
* Managing multiple calendars and scheduling appointments and meetings
* Coordinating travel arrangements, including flights, hotel bookings, and transportation
* Conducting research and preparing reports and presentations for senior leadership team
* Bookkeeping and reconciling receipts from directors
* Organising and maintaining electronic and paper files and records
* Acting as a liaison between executive team and clients, vendors, and other stakeholders
* Email responding on the behalf of the director to important key accounts
* Supporting with monthly time sheet keeping for billing & invoicing
* Setting weekly priorities and planning ahead of the month with company directors
* Transcribing director meetings and producing action points and follow ups
* Screen and direct phone calls during core business hours
The ideal candidate:
We are looking for someone who is adaptable, resourceful, and able to work independently with minimal supervision. The successful candidate will be a key member of our team, supporting our executives and contributing to the continued growth and success of our agency.
Requirement and skills:
* Work experience as an Executive Assistant, Personal Assistant or similar role
* Excellent MS Office knowledge
* Outstanding organisational and time management skills
* Good English verbal and written communications skills
* Discretion and confidentiality
APPLY FOR THIS JOB:
Company: Magic, Inc.
Name: Stephen Ideh
Email: