Executive Assistant

Prime Staff Outsource Inc is looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers.

Executive Assistant’s responsibilities include managing calendars, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills, and be able to act without guidance.

Acting as the point of contact among executives, employees, clients, and other external partners
Managing information flow in a timely and accurate manner
Managing executives’ calendars and setting up meetings

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to the Director.

Experiences
-Minimum of 2 years of experience as an Executive Assistance with executives
-Proven experience working with startups and small businesses
– Scheduling and Calendar management
-Create detailed minutes from meetings and understand the action items that need to be taken by everyone present to complete tasks
– Administrative tasks (cleaning up file organization, data entry, etc.)
– Project management – staying in touch with key team members for status updates, and reminders, and ensuring progress is being made on various projects
– Help create and update SOPs

Required Qualifications and Skills
– Excellent communication skills both verbal and written
– Strong attention to detail
– Proactive
– Proficient in Excel
– Extremely organized – looks and plans ahead, well-prepared
– Able to multitask – works well under pressure
– Flexible – adaptable, willing, and able to wear many hats
– Resourceful – excellent problem-solving and decision-making skills
– Confident – mature and grounded
– Innovative and committed to a grow-mindset
– Time management and ability to meet deadlines
– Deep understanding of how to communicate in a professional environment and the ability to maintain discretion on all matters business or personal (confidential or otherwise) for an Executive leader

Please email your resume and a 1-minute Video self-introduction to:
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With the subject line: Executive Assistant – Full Name