Executive Assistant

**Job Description: Executive Assistant**

**Location:** Davao Office

**About the Role:**
As an Executive Assistant, you will play a pivotal role in supporting our executives by efficiently managing their work-related tasks and ensuring seamless communication and coordination within the team. Your responsibilities will range from calendar management to project coordination, travel arrangement, and financial transactions handling.

**Key Responsibilities:**

1. **Calendar Management:** Coordinate schedules, appointments, and meetings for the executives. Ensure timely reminders and assist in prioritizing tasks as per their requirements.

2. **Team Communication:** Serve as a primary point of contact for incoming and outgoing correspondence, including emails, phone calls, and other communications. Efficiently manage communication flow to ensure prompt responses.

3. **Travel Arrangement:** Plan and organize travel itineraries for the executives, including flights, accommodation, ground transportation, catering, and meeting schedules. Ensure travel plans are efficient and align with executive preferences and requirements.

4. **Project and Event Management:** Assist or lead in coordinating special projects and events, both internal team events and external engagements. This involves planning, execution, and budget management.

5. **Administrative Support:** Handle various administrative duties in the Davao office, such as filing, photocopying, managing office supplies, and greeting visitors. Ensure smooth office operations.

6. **Processing Transactions:** Handle day-to-day financial transactions, including processing invoices, receipts, payments, and other financial documents. Manage accounts payable and receivable, ensuring timely payments and follow-up on outstanding invoices.

7. **Reconciliation:** Perform monthly reconciliations of bank accounts, credit cards, and other financial accounts to ensure accurate recording and alignment with the organization’s financial statements.

8. **Liaising with Financial Stakeholders:** Act as a point of contact for external stakeholders, including banks, vendors, and clients, regarding financial transactions and inquiries. Maintain positive relationships and ensure clear communication.

**Qualifications and Skills:**

– Proven 1 year experience as an executive assistant or similar role.
– Excellent communication and interpersonal skills.
– Strong organizational and multitasking abilities.
– Proficiency in Microsoft Office Suite and other relevant software.
– Attention to detail and problem-solving skills.
– Ability to work effectively under pressure and meet deadlines.
– Prior experience in financial transactions handling is a plus.
– Bachelor’s degree in business administration or related field preferred.

If you’re ready to take on the challenge and make a significant impact, we invite you to apply by sending your resume and a cover letter outlining your relevant experience and why you’re the perfect fit for this role to Click to view. Please include “Executive Assistant Application” in the subject line. We look forward to reviewing your application and potentially welcoming you to our team a Sailerpartners

This Job requires employees to work on site. Please notify before applying