Executive Assistant

Job Posting: Executive Assistant
Position: Executive Assistant

Salary: $5 to $11 based on experience

Job Description:
Seeking a proactive and organized Executive Assistant to support our online marketing agency organize itself in multiple endeavors.

As the right-hand to the CEO, your responsibilities will include:

Deadline Support: Identify blockers and assist the CEO in meeting deadlines, holding everyone accountable.
File Organization: Efficiently maintain and organize digital files for team and client use, including list building and reporting.
Follow-ups: Assist in following up with clients, partners, and internal team members, ensuring timely task completion.
Outreach Management: Screen, prioritize, and respond to emails and online channels on behalf of the CEO.
Phone Handling: Manage incoming calls and inquiries professionally.
Personal Assistance: Coordinate both business and personal travel arrangements, accommodations, and bookings.
Calendar Management: Prioritize and schedule appointments, meetings, and manage the CEO’s calendar effectively.
Reminders and Alerts: Provide timely reminders and proactive nudges for tasks and deadlines.
Meeting Support: Join meetings with the CEO, take detailed notes, email meeting next steps, and hold participants accountable.
Technology Integration: Find and integrate online programs and technology to accomplish quarterly objectives.

Requirements:
Proven experience as an executive assistant or similar role.
Excellent organizational and multitasking abilities.
Strong communication skills, both verbal and written.
Proficiency in email and calendar management tools.
Ability to handle sensitive information with confidentiality.
Attention to detail and problem-solving skills.
Technical or previous experience in time and organizational related software integrations.
Availability to work in the PST time zone.
Positive attitude and ability to inspire others for performance improvement.

How to Apply:
If you are proactive, detail-oriented, and ready to support in both business and personal capacities, please reply with a cover letter and say “Ready to be interviewed this week.”
We look forward to welcoming a dedicated professional who can seamlessly manage both business-related and personal tasks.