Executive Assistant

Executive Assistant Job Description

Part-Time, 2 hrs/day

Position Overview
The purpose of this role is to work directly with the CEO to manage schedules and communications. This role will work to coordinate and organize appointments, meetings, travel, and much more. Your role will be to ensure every detail of the daily duties of the CEO is coordinated between team members and the leadership team. This is a critical role, dedicated to ensuring a smooth running process for our Leadership, Sales, and Operations. This is a highly strategic position, where tasks and routines will transition quickly and strong versatility is a must.

Responsibilities (tasks associated with the role)
Complex calendar management including scheduling meetings and appointments.
Manage email inbox
Understand all key dates, commitments, and complexities of the CEO’s calendar.
Create client estimates and proposals
Schedule our team for jobs
Upload photos to Google Drive
Communicate internally and externally on behalf of the CEO – must have the ability to relay the CEO’s vision and mission with all correspondence.
Personal and professional task management – to include items such as research, purchasing gifts, etc.

Requirements ( and expected proficiencies to excel in this role)
High school diploma or equivalency
Highly organized and able to multitask
Self-driven and proactive nature
Familiarity with email, internet, Apple OS, Google Apps
Excellent written and oral communication skills required
Passion for exceptional customer service

Metrics (Expected Results)
Maintain an organized calendar, with no overlap in meetings or appointments.
Completed tasks and projects with a high level of efficiency, accuracy, and confidentiality.
Ensure all of the CEO’s email inquiries are responded to by the end of the day each day and checked two times (morning and evening).

This job description is not all-inclusive and certain activities, duties or responsibilities may be required of the employee as needed.

If interested, please fill out the form here to submit your application: Click to view/cDxC9UgDkzLeyy4B6

We will reach out in 72 hours and if you have not heard back, unfortunately, we will not be moving forward