Executive Assistant

We are seeking a highly organized and proactive Executive Assistant to support our CEO. The ideal candidate will be a detail-oriented self-starter with exceptional multitasking abilities, capable of handling a dynamic workload in a fast-paced environment. This role requires proficiency in Microsoft Planner, Teams, social media content creation, and task compliance, ensuring smooth operations and effective communication within the organization.

Position: Executive Assistant to the CEO
Location: Remote
Reports To: Chief Executive Officer (CEO)
Employment Type: Full-time
Hours: 8am to 5pm Mountain Time Zone (10pm to 7am PH)

Key Responsibilities:

1. Microsoft Planner Management:
– Maintain and update tasks in Microsoft Planner, ensuring all assignments are tracked and deadlines are met.
– Automate task creation and updates by integrating Planner with Outlook and Teams.
– Develop and use standardized checklists and templates for recurring tasks.

2. Task Compliance:
– Verify that all tasks meet company guidelines and standards.
– Create and maintain compliance checklists to facilitate task verification.
– Utilize Quality Assurance (QA) tools to automate compliance checks.

3. Social Media Content Creation:
– Plan and schedule social media posts in advance using content planning tools.
– Maintain an idea bank for social media content, staying up-to-date with trends.
– Collaborate with the marketing team to create engaging and brand-consistent content.

4. Blog Creation and Optimization:
– Transcribe video content into text and edit it into blog posts.
– Use SEO tools to optimize blog content for better search engine visibility.
– Manage and update the company blog, ensuring regular publication of high-quality content.

5. Microsoft Teams Organization:
– Create and maintain structured channels and tabs within Microsoft Teams.
– Conduct regular audits of Teams channels to ensure relevance and organization.
– Assist team members in using Teams effectively for collaboration and communication.

6. Follow-Up Emails:
– Develop templates for follow-up emails to ensure consistency and efficiency.
– Use email automation tools to schedule and send reminders and follow-up emails.
– Track and manage responses to follow-up emails, ensuring timely communication.

7. General Administrative Support:
– Manage the CEO’s calendar, schedule meetings, and coordinate travel arrangements.
– Prepare reports, presentations, and other documents as needed.
– Handle confidential information with discretion and professionalism.

Qualifications:
– Bachelor’s degree in Business Administration, Communications, or a related field.
– Minimum of 3 years of experience as an executive assistant or in a similar role.
– Proficiency in Microsoft Planner, Teams, Outlook, and other Office 365 tools.
– Strong organizational skills and attention to detail.
– Excellent written and verbal communication skills.
– Ability to work independently and manage multiple tasks simultaneously.
– Experience in social media content creation and SEO optimization is a plus.
– High level of professionalism and the ability to maintain confidentiality.

Key Competencies:
– Proactive and self-motivated with a strong sense of initiative.
– Ability to prioritize and manage time effectively.
– Strong problem-solving skills and the ability to adapt to changing priorities.
– Excellent interpersonal skills and the ability to work collaboratively with diverse teams.

Why Join Us:
– Opportunity to work closely with the CEO and gain valuable insights into executive leadership and company operations.
– Collaborative and dynamic work environment.
– Competitive salary and benefits package.
– Professional development opportunities and career growth.

Application Process:
Please submit your resume and a cover letter detailing your qualifications and experience in reply to this ad. We look forward to reviewing your application.

You can learn about company on our YouTube Channel
Click to view/playlist?list=PLJtTrrjsLcZjKb9SVT8bXiKSfUNj3etwx
and
Click to view/@simplybefound