Executive Assistant

Job Title: Executive Assistant

Employer: Dr. Mateen Ahmad

Location: Remote

Job Type: Part-time (initially 7 hours per week, with potential for additional hours)

Job Summary:

I am seeking a proactive and detail-oriented Virtual Assistant to support myself and my dental coaching programme. As a Virtual Assistant, you will play a crucial role in managing administrative tasks, email management, some social media management, coordinating Zoom meetings with our delegates, maintaining records, and ensuring efficient communication with leads and existing clients. This is a part-time position with the potential for additional hours as the programme expands. You will also need to carry out research for me, and data collection.

The ideal candidate is organized, possesses exceptional communication skills, and is capable of problem-solving in a fast-paced environment.

Responsibilities:

Manage the coaching programme calendar and book Zoom meetings with delegates
Send out contracts to delegates and ensure timely completion
Maintain an organized log of all students and their progress
Proactively manage leads and existing client communications
Streamline and improve the overall process to enhance service delivery
Conduct research and gather relevant data as required
Assist with basic technical tasks and troubleshoot issues when needed
Support social media management efforts related to the coaching programme
Provide excellent customer service to delegates and address their inquiries promptly
Collaborate with the coaching team to ensure smooth operations

Requirements:

Proven experience as a Virtual Assistant or in a similar administrative role
Exceptional written and verbal communication skills
Strong project management and time management abilities
Proficiency in basic technical skills and familiarity with digital tools
Experience in social media management is an advantage
Excellent customer service and problem-solving skills
Strong attention to detail and ability to maintain accurate records
Self-motivated, proactive, and able to work independently
Prior experience as a VA is MANDATORY

How to Apply:

To apply for this position, please send me a message, with the subject ‘ VA – I want to join your team’ along with a cover letter highlighting your relevant experience and explaining why you are interested in joining my team.
Please include your desired hourly rate and indicate your availability in terms of hours per week. Also to be considered, you will need to find me on Instagram and message me about this position, my handle is @drmatofficial –

Only shortlisted candidates will be contacted.