Executive Assistant & Administrative Generalist

Why Broad Brook Ventures?
Founded in 2020, we are a profitable and rapidly-growing company looking to welcome new amazing individuals to our team. We believe that by nurturing and investing in our people, the path for career growth is limitless. At Broad Brook Ventures, you’ll be given the empowerment to take ownership of your work, asked to voice your opinion and cheered on with every creative approach you take. With paid onboarding & training, amazing culture and competitive pay, we believe that no matter what your background is, with the right amount of effort and dedication you can grow right along with us.

The Role – Executive Assistant & Administrative Generalist
We are looking for an executive assistant to handle administrative tasks and campaigns from a remote position. You will report to the VP of an eCommerce Holding Company. A suitable internet connection, as well as excellent verbal and written communication skills are a must. We want someone who is self-reliant and proactive in coming up with solutions before asking for help. This role demands someone who is extremely well organized and has the ability to keep others on task and keep track of important details.

Responsibilities:
– Manage multiple business and personal email inboxes for ecommerce VP
– Maintain a very detailed awareness of the content of email communications for VP and make sure VP is regularly updated/reminded of important tasks he needs to address
– Maintain a very detailed awareness of what is going on in the business and make sure VP is regularly updated/reminded of important tasks he needs to address
– Maintain a very detailed awareness of what is going on in the personal life of VP to make sure they are addressing all of their personal tasks
– Regularly and proactively check in with VP to make sure they are helping VP accomplish their daily and weekly goals
– Regularly remind VP of tasks they need to address and continue to remind them until tasks are completed
– Maintain calendars of important events and make sure related tasks are completed on time such as regular filings, taxes, etc. and deadlines are met
– Schedule meetings, events and appointments and be able to make quick calendar adjustments for VP as new items arise
– Manage accounts payable sheets and pay invoices and save down invoices and receipts
– Manage and update master resource file and folders
– Maintain complete knowledge of entire company folder structure and know where files should be saved down to and where to retrieve specific files whenever a team member requests files
– Take meeting notes on calls for VP
– Regularly help prepare financial documents for bookkeepers and accountants
– Various research tasks and data entry
– Occasionally manage customer support and interact with customers on multiple platforms
– Occasionally help with legal communications and filings
– Look for opportunities to introduce automation (ie zapier integrations) and implement them where helpful

Requirements:
– High school level education or equivalent
– Superb verbal and written communication skills, including quick responses to messages and tasks
– Ability to multitask and prioritize
– Highly organized
– A can-do attitude and the ability to work autonomously and find answers to their own questions
– Previous experience managing someone else’s inbox
– Previous experience as an executive or virtual assistant
– Proficient with GSuite and related tools, especially advanced gmail tactics

Bonus points
– Previous experience with Amazon Seller Central
– Previous experience working in customer service and interacting with customers
– Creative thinker looking for ways to adopt more technologies, including AI

In order for your application to be considered, please send an email to recruiting+Click to view with the subject line “OJPH I Love Being An EA – [include your first and last name]”. In the body of your email please briefly explain why you’d be a great fit for this role as well as a brief description of your favorite television show and why. Additionally, please attach a copy of your resume as a pdf file.