Executive Assistant – Agency Operations

Executive Assistant & Agency Operations Assistant

I runa US-based lead generation agency. I’m looking for an operations assistant that can support day-to-day operations and help me with my daily task list.

A Typical Day Could Include:

-Working closely in Slack with our global team. You will work directly with me as the CEO and you’ll be in contact and be coached by my previous assistant who was promoted into a role as opertaions manager.
-Updating playbooks and SOPs in our company wiki (Notion)
-Creating invoices and billing clients
-Documenting your job is part of your job. So you’ll write instructions for any task you do more than once and add it to our company wiki.
-Scheduling meetings
-Organizing and filing large data sets
-CRM management
-Using ChatGpt to summarize and archive notes
-Creating EOD reports for our call center
-Call center related operations

Our Culture:
-We’re high performers
-We’re self learners and you’ll be encouraged to grow and learn new concepts.
-We promote from within. If you find a position that fits you, we’ll train you to grow into it.
-You’ll be expected to be self directed and make good decsions.
-We’ll empower you with the tools to make your own decisions and we’ll encourage you to provide solutions
-You’ll be challenged and be expected to have your own opinions in your areas of expertise.
-I’m hiring you to be better than me and things.
-We’ll treat you well. You’ll get good paid time off and we would love to work with you long term and grow together.
-We work hard and we’re consistent.

Your Skills:

– Applicants must have a stable internet connection
– 2 to 3 years of relevant experience
– Superior verbal and written communication skills.
– Ability to speak English very well.
– Proficiency in the use of CRM systems (e.g. Go High Level)
– Previous experience with US-based customers would be an asset.
-Ability to learn and grow our company Click to view
– Good working knowledge of Google Calendar, Google Docs, Slack, and Zoom, or the ability to learn quickly.
-Bonus skills: DataTree, Notion, GoHighLevel

Work hours 8:00 AM to 4:00 PM PST Monday- Friday

If your experience matches our needs as listed above, please respond. Training will be provided. Thank you for taking the time to apply for this position. Please note due to the volume of applications we receive; only successful candidates, selected for an interview, will be contacted directly. Thank you once again for your interest.