Executive Assistant / Bookkeeper

JOB RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

•You will be responsible for managing the books and reporting across the company, including income tracking and weekly reporting, bi-weekly payroll, account reconciliation, management of tax-related duties and invoicing for all our clients, (we do have a CPA that manages annual tax filings for the company).
•Privy to confidential information about our finances and our team, and we will be relying on you to look out for the best interests of our financial health.
•You will also intimately support VSL ADZ: CEO/ Executives with duties related to coordinating appointments (to involve calling and coordinating with US-based companies), managing the calendar, and coordinating communication to keep a lot of plates spinning in the air!
•Reviewing and reconciling bank and credit card accounts, processing payments to external partners and maintaining updated records of invoices and receipts.
•Track incoming payments from clients and various income channels
•Manage payment obligations to suppliers, customers and third-party vendors
•Reconcile financial statements monthly and maintain monthly reporting around tax write-offs and documentation
•Manage invoicing and collections
•File tax forms like quarterly tax payments and monthly sales tax payments
•Identify and address account discrepancies
•Report on the status of accounts payable and receivable
•Monitoring accounts for fraudulent activity
•Manage Quickbooks and related spreadsheets to help monitor the health of the business overall
•Manage professional and personal scheduling for CEO, including agendas, mail, email, calls, travel arrangements, client management
•Maintain the CEO’s calendar in a thoughtful and purposeful manner, ensuring meetings contain the appropriate attendees, agenda items, and any changes are done with full consideration of a nationwide/worldwide team, spanning multiple time zones.
•Manage, coordinate, and arrange travel-related activities, including hotel booking, transportation, and meal coordination
•Read emails and prepare outgoing mail or correspondence
•Database management – implement and keep track of documentation and filing processes
•Do invoicing once a month with small changes during the month.
•Would reconcile 4 or 5 bank accounts. And about 4 credit cards. Monthly Profit and loss and the weekly stats.
•Do social media posting daily and Linked in messaging.
•Social media will be about an hour a day.

EXPERIENCE AND SKILLS REQUIRED:

•Bachelor’s Degree in Finance, Accounting or relevant field; 3 years work-related experience
•3+ years of bookkeeping experience
•2+ years of experience as an Administrative Assistant providing assistance in the areas of inbox and calendar management
•Having an Executive Assistant for the C-Suite is preferred but not required
•1 year hands-on experience with Quickbooks
•Advanced knowledge of Excel (using financial formulas and creating spreadsheets for reports, budgeting, etc)
•Good knowledge of bookkeeping procedures and debt collection regulations
•Must have a strong background in accounting and Quickbooks, managing all phases of the accounting (AR, AP, General Ledger, •P&L, Balance Sheet, etc) using GAAP (Generally-Accepted Accounting Procedures). Experience with US tax accounting is a huge plus.
•Demonstrate a solid typing WPM (ideally 45 wpm+)
Applicants should have a backup power source, such as a power bank, to ensure communication with CEOs and executives in case of a power outage.

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TECH REQUIREMENTS:
Computer – at least i5 or equivalent with 8gb RAM
Internet Speed – At least 50 MBPS Download speed

Job Type: Full-time
Schedule: Monday – Friday 9:00 AM – 5 PM CST // Tuesday to Saturday 10:00 PM – 6:00 AM PHT
Salary Range: P25,000- 50,000 monthly, Depending on experience
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APPLICATION INSTRUCTIONS:

1. Please send an email to Click to view with the Subject: I am your next VSL ADZ :: Executive Assistant/Bookkeeper”

2. Then, please share a couple of paragraphs describing why you’d be good for this position, and

3. Please share the link to your resume (don’t skip this step or we will not accept your application!).

4. Please also include your mobile phone and Viber contact number (We will provide updates regarding your application here) to speed up the application process. Thank you.