Apply at Link Below:
/wc/form/22CD9DR3GDI
***Applicants who do not complete the online application, including skills assessment, will not be considered***
We are seeking an experienced and highly organized executive assistant to support our real estate executives. This role will require handling a diverse range of responsibilities including bookkeeping, appointment setting, data management, social media, and general administrative office duties.
Responsibilities:
Bookkeeping:
– Maintain financial records and assist with expense tracking for Real Estate Investing specific transactions
– Prepare invoices, process payments, and reconcile accounts.
– Conduct bookkeeping tasks including accounts payable/receivable, expense reports, and recording financial transactions
Appointment Setting & Inbox Management:
– Coordinate and schedule appointments for executives and clients.
– Maintain an organized calendar AND email Inbox, ensuring timely reminders and follow-ups.
– Efficiently manage communication to minimize scheduling conflicts.
Data Correction:
– Review and correct real estate data, ensuring accuracy and completeness.
– Update and maintain property listings, databases, and client information.
– Conduct data audits to identify and rectify inconsistencies.
– Update customer relationship management (CRM) systems and ensure data accuracy
Social Media Post Creation:
– Create engaging and visually appealing social media content related to real estate listings and company updates.
– Schedule and manage posts across various social media platforms.
– Monitor and respond to inquiries and engagement on social media channels.
General Office Skills:
– Provide administrative support, including phone handling, email correspondence, and electronic filing / Google Workspace
– Assist with office organization and maintaining supplies inventory.
– Collaborate with team members on ad-hoc tasks and projects as needed.
Requirements:
– 3+ years experience as an executive assistant, preferably in real estate
– Proficiency with G Suite/Office Suite software (Docs, Sheets, Slides)
– Proficient in Quickbooks
– Knowledge of bookkeeping and accounting basics
– Strong organizational skills with ability to juggle multiple tasks
– Excellent written and verbal communication abilities
– Experience scheduling appointments and managing calendars
– Social media marketing experience
– Self-motivated with ability to work independently
Please take the skills assessment test (~1 hr) and apply with your resume if you possess the skills and experience for this diverse executive assistant role within our growing real estate firm. We look for candidates who can help our executives be as productive and efficient as possible.
Apply at Link Below:
/wc/form/22CD9DR3GDI
***Applicants who do not complete the online application, including skills assessment, will not be considered***
APPLY FOR THIS JOB:
Company:
Name: Ted Manahan
Email: