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About us:
EMRG is an award-winning Digital Marketing Agency based in Los Angeles. With a team of experienced professionals for each service line, we offer a wide range of digital marketing solutions that are customized to meet the unique needs of each client. We are renowned for our outstanding customer service and ability to deliver exceptional results. As a leading agency in the industry, we have established ourselves as a reliable partner for businesses looking to grow and expand their online presence.
As our company continues to grow, we are also committed to expanding our philanthropic goals and supporting children in need worldwide.
Job Description: Bookkeeping Executive Assistant
Position: Executive Assistant with Bookkeeping Experience
Reporting to: HR Manager and COO
Location: Remote
About the Role:
We are seeking a dedicated and detail-oriented Bookkeeping Executive Assistant to join our team. The ideal candidate will support the HR Manager and COO with a variety of bookkeeping and administrative tasks, ensuring smooth and efficient operations within the HR department and executive office. This is a remote position, offering the flexibility to work from anywhere.
Key Responsibilities:
Payroll Processing: Accurately process payroll on a bi-weekly/monthly basis, ensuring timely and accurate payments to all employees.
Screenshot Review: Regularly review employee screenshots to monitor productivity and compliance for payroll purposes.
Payment Setup: Setting up new clients in accounting software, charging initial fees, and setting up recurring payments.
Accounts Payables: Manage accounts payable functions, including the processing and reconciliation of invoices.
Accounts Receivables: Drafting and sending invoices, following up on outstanding balances due. Processing payments. Setting up recurring payment reminders
Bookkeeping: Reviewing accounting reports and correctly classifying or correcting line items.
US Taxes: While not a primary requirement, knowledge of US tax processes is a plus.
Administrative Support to COO:
Assist the COO with daily administrative tasks.
Manage the COO’s email inbox, prioritizing and responding to emails as necessary.
Maintain and organize the COO’s calendar, scheduling meetings, appointments, and travel arrangements.
Administrative Support to HR Manager:
Assist the HR Manager with various administrative tasks.
Support HR functions such as employee onboarding, record keeping, and compliance tracking.
Qualifications:
Proven experience with bookkeeping and organization
Experience with payroll processing is highly desirable.
Experience as an executive assistant or in a similar administrative role.
Experience with graveyard shift work.
Excellent organizational and multitasking abilities.
Strong attention to detail and accuracy.
Proficient in Google Suite (Gmail, Google Calendar, Google Drive, Google Docs, Google Sheets) and other relevant software.
Experience using Quickbooks as an accounting software
Strong communication and interpersonal skills.
Ability to work independently and manage time effectively in a remote work environment.
Familiarity with US tax processes is a plus.
Key Competencies:
Confidentiality: Maintain the highest level of confidentiality regarding employee and company information.
Bookkeeping/Accounting experience providing error-free results on a consistent basis.
Proactive: Anticipate needs and take initiative without needing detailed instructions.
Problem-Solving: Identify, communicate and resolve issues efficiently.
Adaptability: Adjust to changing priorities and work well under pressure.
Communication: Clearly convey information and effectively interact with colleagues at all levels.
Benefits:
Competitive salary
Flexible remote work environment
Opportunity for growth and development within the company
APPLY FOR THIS JOB:
Company: Cascade Web Solutions
Name: Jan N
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