Executive Assistant (C Level)

Company Overview:

Haute & Polished Designs is a full service boutique interior design firm specializing in creating stunning and innovative spaces for commercial and residential clients. With a commitment to excellence and a passion for design, we strive to exceed our clients’ expectations and transform their visions into reality.

Position Overview:

We are seeking a highly organized and proactive Executive Assistant to provide comprehensive support to our Principal Interior Designer. The ideal candidate will be resourceful, detail-oriented, and capable of managing multiple tasks with efficiency and professionalism. This role offers an exciting opportunity to work closely with a dynamic design team and contribute to the success of our projects.

Key Responsibilities:

Serve as the primary point of contact for the Principal Interior Designer, managing their schedule, calendar, and appointments.
Coordinate and schedule meetings, conference calls, and appointments, ensuring all arrangements are made in a timely manner.
Prepare meeting agendas, presentations, and materials, and assist with follow-up tasks as needed.
Manage travel arrangements, including booking flights, hotels, and transportation, and preparing detailed itineraries.
Handle incoming communications, including emails, phone calls, and mail, and respond or redirect as appropriate.
Prepare and edit correspondence, reports, and other documents, ensuring accuracy and professionalism.
Assist with project coordination and management, including maintaining project files, tracking deadlines, and liaising with clients and vendors.
Provide administrative support as needed, including preparing documents and other duties as assigned.
Maintain confidentiality and discretion in handling sensitive information and communications.
Qualifications:

Must be proficient in Google Drive, Google Calendar, Loom, Canva, Wix, Calendly, Notion, Google Suite Zoom
Must be a self starter and independent thinker that actively contributes to the strategies of the organization.
Flexibility and adaptability to handle changing priorities and urgent requests.
A positive attitude, professional demeanor, and commitment to providing exceptional service.
Excellent communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
Proven experience as an executive assistant or similar role, preferably in a creative or design environment.
Strong organizational skills and attention to detail, with the ability to prioritize tasks and meet deadlines.
Ability to work independently with minimal supervision, as well as collaboratively within a team environment.

This position is required to work more than 10 hours per week.(Possibility for full-time beyond the probation period)
The successful candidate must have experience simultaneously executing multiple tasks or activities with maximum efficiency and effectiveness
The successful candidate must be available to work Monday through Thursday, (there is some flexibility, after the probation period)

How to Apply:

Please submit your resume, a cover letter outlining your qualifications and 2 minute LOOM video expressing your interest in this role! Please send your interest in the position to info@hauteandpolisheddesigns. Ideal candidates will be invited to interview with the Junior Designer and Principal Designer.