Executive Assistant (CAHA)

Position: Executive Assistant
Client Code: CAHA
Schedule: TBD

Overview: We are seeking a highly organized and proactive Executive Assistant to support the CEO. The ideal candidate will excel in managing complex schedules, handling communications, and overseeing various administrative and project management tasks. This role requires strong technical skills and the ability to effectively communicate and collaborate across different platforms.

Key Responsibilities:

Calendar Management: Efficiently manage the CEO’s calendar, scheduling appointments, meetings, and webinars while ensuring optimal time management.
Inbox and Email Management: Oversee the CEO’s email inbox, responding to and organizing emails, and prioritizing messages.
Webinar Setup: Assist in the setup and coordination of webinars, including technical setup and communication with participants.
Communication: Serve as the primary point of contact for internal and external communications on behalf of the CEO.
Payroll Organization: Manage payroll processes, ensuring accurate and timely payments through platforms like Gusto, PayPal, and Wise.
Project Management: Utilize tools like Asana to track and manage various projects, ensuring deadlines are met and objectives are achieved.
Technical Proficiency: Maintain and update websites using WordPress, and use platforms such as GHL (GoHighLevel), Slack, and Zoom for daily operations and communication.
Administrative Support: Provide general administrative support including preparing documents, organizing files, and other tasks as needed.

Requirements:

Technical Skills: Proficiency in WordPress, Asana, GHL (GoHighLevel), Slack, Zoom, Gusto, PayPal, and Wise.
Communication Skills: Strong verbal and written communication skills, with the ability to clearly convey information and ask questions when needed.
Organizational Skills: Exceptional ability to manage time, prioritize tasks, and maintain a high level of organization.
Proactivity: Ability to anticipate needs, identify potential issues, and take initiative to address them.
Detail-Oriented: Strong attention to detail to ensure accuracy in managing schedules, emails, payroll, and projects.
Problem-Solving: Ability to troubleshoot issues independently and effectively.

Qualifications:

Proven experience as an Executive Assistant or in a similar administrative role.
Familiarity with the listed technical tools and platforms.
Ability to work in a fast-paced environment and adapt to changing priorities.
Strong interpersonal skills and the ability to work effectively with diverse teams.

To send your application, please send an email to Click to view.