Executive Assistant (EA)

Work hours: Full time 8 hours daily
Timezone: Eastern Standard Time (US)
Initial work schedule: 9:00 am to 5:00 pm ET, Mondays to Fridays
Rate: $6-7 per hour DOE

The executive assistant is responsible for:
Gatekeeper of Executive’s time/schedules from people and tasks that can be solved or accomplished by others | Revising communication channels such as Slack to find issues relevant to the executive | Travel & accommodation arrangements | Support with managing the team that reports to the executive | Respond to emails as possible, and if not possible, organize emails needing the executive to respond to | Build reports and presentations for upcoming meetings | File/Documentation Management | SOP creation and optimization | Effective at doing research | Social Media support & management | light video editing.

Extra: Is interested and curious about advancements in AI (Artificial Intelligence) and looks for ways to implement AI to support the executive.

Impact:
This role is one of the most important in the organization as it makes sure that the executive is elevated out of the day to day tasks and able to focus on macro strategizing and mission achievement.

Core Values:
Fun
Conscious-Leadership
Win-Win-Win
Outcome-Driven
Radical Responsibility
Grow or Die

Requirements:
At least 3 years and above of experience in Executive Assistance work and at least 1 year experience in operations & project management related roles.
Must-have proficiency in the following tools: Google Suite, Zapier, Social Media Platforms, Video editing tools (Premiere pro is preferred).
Nice-to-have proficiency in the following tools: Integromat, Go High Level
Knowledge and understanding of both B2C and B2B model
Experience in the coaching and consulting industry is a plus.
Must be able to hold a full English conversation and be effective at writing
Advanced Organizational Skills: Ability to manage complex calendars, coordinate meetings, and juggle multiple priorities without missing a beat.
Proactivity: Anticipating needs and challenges and addressing them before they become issues. This might mean foreseeing potential scheduling conflicts, prepping materials in advance, or even reminding the executive of personal obligations.
Communication Skills: Effective and clear verbal and written communication is crucial. EAs often act as a gatekeeper, so they need to liaise and communicate effectively with stakeholders at all levels.
Confidentiality and Discretion: Handling sensitive information with the utmost discretion.
Adaptability: Navigating unexpected changes or challenges with ease and composure. The ability to pivot when plans change is critical.
Tech-savviness: Proficiency with a range of software tools, from email and calendar apps to CRM systems and project management tools. The ability to quickly learn and master new tools is a plus. WELL versed in GSuite.
Attention to Detail: Ensuring that even the smallest details are correct, from the accuracy of meeting minutes to ensuring proper arrangements for executive travels.
Strategic Thinking: Understanding the broader business landscape, company goals, and the executive’s role within it. This enables the EA to prioritize tasks more effectively and offer valuable input.
Relationship Management: Building and maintaining strong relationships both internally (with other departments and team members) and externally (with clients, partners, or stakeholders).
Cultural Fit: Aligning with and embodying the company’s values, mission, and culture.
Relentlessly Continuous Learning and Growth Mindset: Investing in personal development, staying updated on industry trends, and continuously improving skill sets.
Problem-Solving: Ability to tackle challenges head-on, come up with effective solutions, and resolve conflicts with minimal guidance.

Perks:
Internet allowance
Generator allowance
Potential bonus (TBD)
Paid time-off after a period of time
Immense training
Incredible work environment

Application Process:
To apply for this position, please fill-out the application form here: Click to view/forms/d/e/1FAIpQLScswP_BUP7-66856siKs-h03vDhZ0QyPciym_PrXRz9Cj-Yhg/viewform

We will review applications and contact candidates for interviews. Thank you for your interest in this opportunity.