Executive Assistant (EA/VA)

For your application, please indicate:

– Preferred hours you work in MST
– Your EA / VA experience and how that translates to hourly/monthly rate
– Any videos or work samples you’ve made
– IMPORTANT: please include your full name and role you’re applying for in the subject line of the email.

Example. “Eric Sullano – EVA – I’m interested in working with you”

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As an Executive Virtual Assistant, you will be responsible for providing comprehensive administrative support to the executive team remotely. This position often involves working independently and requires a high degree of initiative, discretion, and professional judgment. Your primary role is to ensure that the executive’s day-to-day operations are smooth, allowing them to focus on strategic decision-making and leadership responsibilities.

Below is a list of your main responsibilities, but this list is not exhaustive. As an Executive Virtual Assistant, your duties can evolve depending on the executive’s needs.

Email Management:

Handle email correspondence, filter and prioritize important emails.
Draft responses or manage email marketing campaigns as required.

Calendar Management:

Schedule appointments, meetings, and interviews.
Manage calendar entries, send reminders, and follow-ups for upcoming events.
Coordinate schedules with other executives, clients, and collaborators.

Client Communication:

Act as a first point of contact: deal with correspondence and phone calls.
Manage communications on behalf of the executive.

Document Preparation and Management:

Prepare, format, and edit documents, presentations, and reports.
Maintain digital filing systems to ensure easy access to important company documents.

Online Presence and Personal Branding:

Assist in managing the executive’s professional profile on various platforms.
Update bio/profile information and maintain a consistent personal brand.

Event Coordination:

Assist in organizing virtual and physical meetings, conferences, and other events.
Manage logistics and coordinate with vendors and service providers.

Research:

Conduct research on business opportunities, industry trends, or other relevant topics.
Compile data and prepare materials for consideration and presentation by executives.

Learning and Development:

Keep informed about industry innovations and management best practices.
Suggest new tools and techniques for improving work efficiency.

Personal Assistance Tasks:

Occasionally handle personal tasks for the executive such as personal appointments or family-related scheduling.

These responsibilities highlight the diverse and dynamic role of an Executive Virtual Assistant, who must possess excellent communication skills, be highly organized, proactive, and able to adapt quickly to the changing needs of the business environment.