Executive Assistant [Email Replies, Multiple Clients]

Company Overview:
PodPitch is an innovative platform revolutionizing the way professionals engage with podcasts. By leveraging advanced AI and expert human insights, PodPitch matches individuals with suitable podcasts, streamlining the process of securing podcast appearances. Our service is designed to cater to professionals looking to amplify their voice and share their expertise on various podcast platforms. PodPitch simplifies the complex task of finding and scheduling podcast opportunities, making it accessible and efficient for busy professionals.

Role Overview:
In the role of Podcast Outreach Coordinator, you will be integral to the PodPitch ecosystem, acting as a liaison between clients and podcast hosts. Your role involves more than just coordination; it’s about creating meaningful connections and ensuring that both parties – the podcast hosts and our clients – have a fulfilling and seamless experience. You will be responsible for checking our clients’ email, managing communication, and ensuring all details are meticulously handled and detailed. This role demands a blend of excellent communication skills, a keen understanding of the podcasting industry, and the ability to manage multiple tasks efficiently.

Responsibilities:

• As a key player in our team, you will manage the entire podcast appearance journey for our clients. This includes initial outreach, negotiation of terms, and finalizing schedules.
• Establish and maintain robust communication channels with podcast hosts, ensuring clarity and professionalism in all interactions.
• Actively work on enhancing the SOPs for outreach, identifying areas for improvement, and implementing strategies for more effective scheduling and client satisfaction.
• Regularly provide detailed reports and analysis of the outreach process, including success metrics and areas for improvement.
• Stay abreast of industry trends and updates in the podcasting world to ensure our approach remains cutting-edge and effective.
• Offer creative solutions to challenges that may arise during the coordination process, demonstrating flexibility and a can-do attitude.

Requirements:

• Strong command of written and verbal English, with an emphasis on clarity, grammatical accuracy, and persuasive communication.
• Proven ability to solve problems creatively, demonstrating a proactive approach to overcoming obstacles and improving processes.
• Demonstrated ability to work autonomously, showing initiative in identifying and tackling tasks without direct supervision.
• Experience in coordinating complex projects, particularly those involving multiple stakeholders and tight deadlines.
• Flexibility to work in different time zones, specifically with a focus on maintaining availability for overlap with U.S. Eastern Standard Time.

Additional Notes:

This position offers a unique opportunity to grow and learn within a dynamic and evolving industry. Our team is committed to providing comprehensive training on our unique tools and methods. We encourage continuous learning and development, offering resources and support to ensure your success in this role.