Executive Assistant (Financial Controller Focus)

Job Title: Executive Assistant (Financial Controller Focus)

Company Overview:
White Table Catering is a premier full-service catering and events company based in British Columbia, Canada. With a dedicated team of over 25 full-time employees and an extensive list of 150 event staff, we specialize in creating unforgettable culinary experiences for a diverse range of events, from weddings and corporate functions to private parties and community gatherings. Our mission is to provide exceptional service, exquisite cuisine, and seamless event execution, ensuring that every client’s vision is brought to life with precision and creativity.

Job Description:

Position: Executive Assistant (Financial Controller Focus)

Location: Remote

Salary: Competitive, based on experience

Responsibilities:

Financial Management:
Collect payments according to the company’s payment schedule within our software system.
Contact clients in a professional manner to follow up and collect outstanding payments.
Record all payment transactions accurately and efficiently.
Record transactions that occur through the company’s bank account.
Track credit card financials and reconcile them with the company’s records.
Perform basic bookkeeping tasks to maintain accurate financial records.
Entry of financial data into QuickBooks for further analysis and reporting.
Assist in creating financial budgets and targets.
Regularly report on financial performance against targets.

HR and Staffing Support:
Utilize staffing software for scheduling and managing employee shifts.
Assist with new hire intakes and onboarding documentation.
Familiarity with ADP payroll software for payroll processing and management.

Software Proficiency:
Possess knowledge of CaterEase software for catering and event management.
Familiarity with Nowsta software for workforce management and scheduling.
Utilize Loom for creating instructional videos and financial reports.

Communication and Reporting:
Maintain proficient English communication skills, especially in email correspondence.
Work closely with the Controller to find efficient ways to manage and track team KPIs (Key Performance Indicators) in labor and financial reporting.
Provide regular updates and reports on financial transactions and team performance.
Requirements:

Proficient in English communication, both written and verbal.
Strong financial acumen and attention to detail.
Ability to work independently and prioritize tasks effectively.
Experience with QuickBooks, ADP payroll software, CaterEase, and Nowsta is preferred.
Excellent organizational and time management skills.

Note: This is a remote position requiring reliable internet access and a dedicated workspace. The successful candidate will have the opportunity to contribute to the growth and success of White Table Catering while enjoying the flexibility of remote work.