Job Overview:
As our Executive Assistant, you’ll directly support the CEO by managing emails, calendars, goals, and logistical coordination while maintaining fluid communication with the team. This role requires availability from 8 AM to 4 PM ET, ensuring seamless collaboration with our EST-based team.
Company Overview:
Tell Studios is a dynamic video production company known for delivering beautiful marketing films to help businesses grow. Our CEO seeks an Executive Assistant who is proactive, goal-oriented, and eager to support and contribute to the company’s growth and his busy schedule. The EA will be a critical team member, handling administrative and operational tasks while fostering strong team communication. This role offers the potential for growth into broader management responsibilities.
Key Responsibilities:
Scheduling and Communication:
1. Manage multiple email inboxes: address tasks, delegate when needed, and set appointments.
Maintain the CEO’s calendar, arranging client meetings, team calls, and personal appointments.
Organize and archive emails to reduce inbox clutter.
Update contacts and forward emails to the appropriate team members.
Add “We Got This” somewhere in the subject title for your application to be considered.
Basic accounting and AR/AP
2. Project and Task Management:
Set and track goals for tasks and projects.
Share daily progress updates with the CEO on what’s being worked on and what’s in progress.
Coordinate project timelines and handle delegated tasks from the CEO.
Help manage CEO’s weekly podcast to get edited, posted, etc by team
3. Logistical Support:
Order office supplies, gifts, and food for certain meetings
Provide logistical support for team meetings and client projects.
4. Administrative Tasks:
Keep CRM software (Pipedrive) updated with relevant information.
Conduct miscellaneous research projects, including travel info and app troubleshooting.
Run reports
5. Collaboration:
Conduct weekly check-ins with the CEO to review progress on tasks.
Collaborate with team members on tasks for clients
Ideal Candidate Qualities:
Proactive, goal-oriented problem solver who thrives on sharing solutions.
Not afraid to ask questions and capable of setting goals independently.
Exceptional time management, communication, and interpersonal skills.
Technically savvy and confident in using multiple software tools including spreadsheets
At least 3 years of EA experience, with related field experience a plus.
Software Experience:
Google Workspace, Calendly, Pipedrive, ChatGPT, 1Password.
Familiarity with Go High Level, Kajabi, Canva, and Xero is a plus.
Expectations:
Must be available from 8 AM to 4 PM ET.
Embody Tell Studios’ core values: Humble, Hungry, and Heart.
Willing to contribute to the team’s growth and take on management responsibilities over time.
To Apply:
If this opportunity excites you, please submit your resume and a cover letter explaining why you’re the perfect fit. Alongside your application, please include a “Top Ten List” of reasons why you should be considered for this role. Highlight your approach to managing remote work and collaborating across time zones from the Philippines with a very busy executive.
APPLY FOR THIS JOB:
Company: Marketing Insider Group
Name: Ryan Koral
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