Executive Assistant for Founder of a Marketing Agency

Hola!

We’ve hired through OJPH many times, with lots of success. Will it happen again? Fingers crossed!

I could really use an executive assistant. Someone who I can trust to browse my mail, sort it, allocate my attention and more. Brief me on the main things & also took notes for our leadership meetings.

Here’s a video of me introducing myself: Click to view/share/a060f08c48a9438a8ca4b82696d8c1df

Some things we could use help with:
– My email management (this means you also need to get an understanding of what I prioritize, our office in general, etc.)
– Transcribing meetings
– The actual drafting of emails I might ask you to write
– Other misc tasks like sending gifts / maintaining relationships

These skills are important:
– Having a native understanding of which emails are pressing and which aren’t.
– You’re able to work independently on weird stuff. Like, I might ask you to find us a personal chef in Madrid in a cost-effective way. That might mean that you’d go on FB, go to Madrid groups and post a few messages asking if someone is willing to cook for us 1-2 a week and bring the tupperwares to our home. It’s important that you’re inventive like that.
– Affinity for marketing and SaaS tools. I’m able to ask you to sign up to a platform like Kajabi and you’re able to handle it. Or, I might ask you to set up a Zapier integration and you’re able to handle it.

Your availability should be flexible and you should be able to execute on things on relatively short notice (within reason, of course – I know you have other gigs and a life).

I’m getting increasingly busy, so the more I can trust you with, the better! We’re aiming for a >5 year relationship here. Please don’t apply if you only want a gig for 6-12 months.

The follow-up task is in the video. Be sure to check it out to see if you’d like to work with us (especially me!). Good luck and thank you for applying!