Executive Assistant for General Contractor – CARDOSA DEVELOPMENT

We are a dynamic general contracting firm seeking a highly organized and skilled Virtual Assistant to join our team. This is a remote position offering a competitive hourly rate of $6-$8, based on experience and qualifications. The ideal candidate will have excellent English communication skills and a proven track record of managing administrative tasks efficiently.

Responsibilities:
– Handle incoming phone calls and manage correspondence with clients and suppliers.
– Schedule appointments and manage the calendar for project deadlines and meetings.
– Manage all administrative aspects related to workers’ compensation, general liability insurance, and license county renewals.
– Keep up-to-date records of licenses, continuing education requirements, permits, and county work documentation.
– Obtain quotes from suppliers, order materials, and oversee inventory management.
– Execute payroll functions and ensure accurate and timely processing.
– Respond promptly to client inquiries, manage invoicing, and perform follow-up calls to ensure client satisfaction.
– Organize files and maintain the CRM system to ensure all information is accessible and up-to-date.
– Handle email correspondence and follow up on pending matters with efficiency.
– Provide comprehensive support to the general contractor, assisting with a wide range of tasks to ensure smooth operation of projects.

Requirements:
– Exceptional command of the English language, both written and verbal.
– Strong organizational skills and the ability to multitask effectively.
– Experience in administrative support, preferably within a construction or contracting environment.
– Proficiency in Microsoft Office applications, CRM software, and other administrative tools.
– Ability to work independently with minimal supervision and maintain confidentiality.
– A proactive approach to problem-solving and strong attention to detail.
– Previous experience in handling payroll, scheduling, and permits is highly desirable.

This position offers the opportunity to work in a supportive and dynamic environment. If you are a self-motivated individual with a passion for administrative excellence, we would love to hear from you.

How to Apply:
Interested candidates are invited to apply directly through our online application form. Please click on the following link to access the form and submit your application: Click to view/appyxSNq6XGLonoEu/shrPQLv8YA8Aps0Rd. This streamlined process is designed to gather all necessary information efficiently. We look forward to your application and thank all applicants for their interest, but please note that only those selected for an interview will be contacted.