Executive assistant for marketing agency

Remote, Part Time Executive Assistant+ for Agency, STITCHCRAFT MARKETING

OPEN DATES: We accepting applications until June 22, 2024

Hey! You there… Are you a crafty maker who is often complimented on your ability to be reliable, adaptable and SUPER organized? You know how to whip an inbox into shape, you have spreadsheets for your spreadsheets and you wouldn’t dare procrastinate an important task? Are you ambitious and looking for a position in a healthy, remote environment working on a female-centric team. Whoa, have we got a job for you! We’re looking for an executive assistant to help keep Leanne, our CEO on task with her email, calendar, sales follow up tasks as well as assisting Michelle, our COO with financial reporting, timesheets and basic accounting tasks. There may also be company-wide support tasks. A passion for fiber and/or fabric craft is a nice perk but not required but you’ll be surrounded by talented makers working exclusively with clients in the craft industry.

What Will You Be Doing? You are the gatekeeper, ring-leader and master of Google workspace for Stitchcraft Marketing CEO, Leanne Pressly. You delete all the junk in her inbox, respond to non urgent email and schedule her appointments so she can get right to the task of being the #bosslady on a daily basis. You will also assist in sales support functions- following up and nurturing existing clients. For our COO Michelle, you might chase down a new credit card from a client, prepare profit reports for the team meeting or complete details in a contract in Docusign. You might also be responsible for internal marketing of the agency such as writing blog posts, our internal newsletter and/or posting our inbound marketing content to social media channels.

Time: This position will begin as part time (about 15-20 hours) but with experience will expand to full time within 6 months. Please do not apply if you cannot grow your hours with our company.

Job Duties:
Makes travel arrangements for CEO such as booking flights, cars, and hotel or restaurant reservations.
Manages and filters CEO inbox and writes simple correspondence.
Coordinates meeting times for CEO and manages business calendar.
Assists CEO in sales activities.
Accurately records all hours and activities in Harvest & Trello
Actively work to improve and enhance our business operations by writing or recording SOP’s.
Assists COO with financial tasks for the agency such as generating the client profitability reports, populating our invoicing reports etc.
Assists COO in sending our client contracts.
Assist AE’s in conducting research.
Generates and manages content for inbound marketing programs for the agency.

Skills/Qualifications:
Exhibits polite and professional communication via phone, e-mail, and mail.
Excellent written and oral skills with EXTREME attention to detail
Strong administrative, project management, multitasking and problem solving skills.
Advanced beginner or intermediate graphic design skills
Ability to conduct research for our strategic analysis work (looking at social channels and screen grabbing examples of work)
Available to work and conduct meetings during US timezone- preferably 8-4pm Mtn time
Are experienced working in a remote-first environment
Competent and confident with Zoom, Google Workspace, Slack, Trello, Dropbox, Excel, Canva, Internet browsing & searching, photo uploading, hyperlinking.
Competent with email platforms such as Mailchimp or Constant Contact.
Experience with ChatGPT or other AI tools is a bonus but not required
Command of the English Language
Excellent writing skills
Ability to maintain confidentiality and exercise sound judgment in all interactions.
If you are a crafty maker- that is a bonus!

What will you like about working for SCM?
We’re a close-knit group (of punners) that genuinely like, respect and support each other. Turnover in our small team is rare. Our culture is extremely transparent and mutually supportive. Our CEO Leanne Pressly (aka #bosslady) works hard to maintain a healthy agency by seeking right-fit clients. You’ll be seen and valued at our agency. You’ll love working remotely so you can walk the dog or take care of life stuff during the day. You’ll love that Leanne doesn’t limit how much time you take off as long as the work is getting done.

What will you dislike?
Agency life is different. Our purpose revolves around client needs in a fast paced environment which can be urgent, contradictory and/or demanding. Sometimes it feels like pure crazy-making.

What are our Values:
Now is a great time to familiarize yourself with the Stitchcraft Core Values:
We know and love crafting and have passion for the job.
We maintain high standards and often exceed expectations within project scope.
We value work/life balance and truly care about our co-workers as our friends.
We strive to cultivate individual talents to maintain employee happiness.
Our clients are people we generally like and respect; we don’t work with aggressive, demanding, mean or “crazy” clients.
We strive for transparency in our culture
We value responsibility- to our clients and co-workers. “That’s not my job” is not in our vocabulary.
Why do we do what we do?
WHY: To support a sustainable, thriving craft industry that celebrates the joy of creativity.
WHAT: We make magic for brands in the craft industry by specializing in content marketing, strategy and execution. We customize each program to showcase the brand, engage the customer base and generate sales.
HOW: We are Knitters, Spinners, Quilters, Sewists and artists and that makes a difference. We speak the language, we are immersed in the culture and we thoroughly understand the buying behavior of your customer. We bring years of skills and experience in creating compelling social marketing campaigns that help our clients reach new heights.

Employee status compensation and benefits:
Weekly paycheck
Compensation $5-$7 USD per hour/ 294-411PHP per hour
4 paid holidays (you choose which dates)
Accrual of paid time off at a rate of 2:24 minutes per hour paid up to a max of 80 hrs. ( Note that is 2 min, 24 sec or 2.4 min)
Year end bonus if we are profitable (which we always are)

Our Hiring Process:
Stage 1: Candidates will be invited to a group interview the week of July 1, 2024
Stage 2: Finalists will be asked to perform 3 tasks related to the job requiring 1-2 hours of your time or less. This time will be compensated.
Stage 3: Final candidate will be offered the position which will begin the week of July 8, 2024

How to Apply:
Required:
Send a resume to Leanne’s Email address :leanne (AT) Click to view with the subject line: International applicant.
Please also include the answer to this question: Which Stitchcraft Marketing Value above resonates most with you.

Optional:
Be sure to highlight if you are a maker in any way and feel free to include a photo of what you’ve made recently.
Include a portfolio or examples of any graphic design work you’ve done