Executive Assistant for Marketing Agency

Overview:
We are seeking a dynamic and organized Executive Assistant to support our marketing agency’s executive team. As the right-hand person to our leaders, you will play a crucial role in ensuring smooth operations, effective communication, and efficient workflow within the agency. This position offers the opportunity to work in a fast-paced and creative environment, collaborating with talented individuals to drive the success of our clients and the agency as a whole.

Responsibilities:

Administrative Support:
Manage executives’ calendars, appointments, and travel arrangements efficiently.
Arrange and coordinate meetings, conferences, and events, including logistics and agendas.
Prepare and distribute documents, presentations, and reports as needed.
Handle correspondence and communication on behalf of executives, both internally and externally.
Project Coordination:
Assist in managing project timelines, deadlines, and deliverables.
Coordinate with internal teams and external partners to ensure projects stay on track.
Track project progress, update status reports, and communicate updates to stakeholders.
Anticipate potential issues and proactively address them to prevent delays or setbacks.
Communication and Liaison:
Serve as a primary point of contact between executives and internal/external stakeholders.
Facilitate communication within the agency and across departments.
Screen and prioritize incoming communications, including emails, phone calls, and messages.
Represent the executives in a professional and courteous manner in all interactions.
Information Management:
Organize and maintain files, records, and documentation in both physical and digital formats.
Conduct research and gather information as requested by executives.
Keep abreast of industry trends, news, and relevant information to provide valuable insights.
Special Projects and Initiatives:
Take on special projects and assignments as directed by executives.
Contribute ideas and support the execution of strategic initiatives.
Collaborate with team members to achieve goals and objectives effectively.

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Requirements:

Proven experience as an executive assistant or similar role, preferably in a marketing or creative agency environment.
Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.
Strong communication skills, both written and verbal, with attention to detail.
Proficiency in office software and tools, including Microsoft Office suite and Google Workspace.
Ability to maintain confidentiality and discretion when handling sensitive information.
Resourcefulness and problem-solving skills to address challenges independently.
Positive attitude, professionalism, and adaptability in a dynamic work environment.
Joining our team as an Executive Assistant offers an exciting opportunity to contribute to the success of our agency while gaining valuable experience in the marketing industry. If you’re ready to take on a challenging and rewarding role, we’d love to hear from you!