Executive Assistant for Physical Therapist Clinic

Are you a detail-oriented multitasker experienced as an Executive Assistant? Are you passionate about supporting clients and thrive in a remote work setup? Join our collaborative team and explore this opportunity with us!

Company Overview:
At Rockstar Admin, we’re big on vibes. We thrive on communication, accountability, and fostering a killer culture. We’re not just colleagues; we’re a squad working towards common goals, and we want you to grow and achieve big things in life.

Position: Executive Assistant for Physical Therapist Clinic

Location: Remote (Work-from-Home)

Key Responsibilities:

– Organize, prioritize, and respond to emails promptly, ensuring efficient communication and flagging urgent matters.
– Maintain and manage the client’s calendar, scheduling meetings, appointments, and events while ensuring accuracy and timeliness.
– Coordinate and manage the client’s personal appointments, aligning them with their schedule and preferences.
– Assist in task prioritization, helping the client stay focused on critical tasks and managing the influx of daily requests efficiently.
– Help the client remember important deadlines, meetings, and commitments, utilizing various tools and reminders.
– Assist in planning, creating content, scheduling, and coordinating social media posts across platforms, maintaining a consistent online presence.
– Oversee and manage updates to the company website, ensuring content accuracy, relevancy, and timely updates.
– Perform a wide range of personal assistant duties as needed

Tools:
Google Workspace
Slack
Loom videos
WebPT
Apple/Google Calendar
Apple reminders
EMR calendar
Asana

Qualifications:
– Minimum 1-2 years of executive assistant experience
– Proficient in managing intricate schedules and calendars efficiently.
– Exceptional organizational skills to handle diverse tasks and priorities effectively.
– Strong communication abilities, both written and verbal.
– Proficiency in office software suites such as Microsoft Office and Google Workspace.
– Demonstrated discretion and confidentiality in handling sensitive information.
– Proven experience in multitasking and supporting high-level executives with excellent time management skills.
– Experience in the healthcare industry is a PLUS.
– Licensed Physical Therapists are highly encouraged to apply.

Requirements:
– Previous experience in remote work is a plus.
– Availability for regular virtual meetings and collaboration with team members.

Benefits:
Competitive salary commensurate with experience.
Health insurance coverage in the future
Retirement in the future
Opportunities for professional development and growth within the company.

**How to Apply:**
To apply send us the following (WE WILL PRIORITIZE THOSE WHO FOLLOW INSTRUCTIONS):

1. Updated resume
2. Your Loom Video (Maximum 1 minute only)
– Showcase your personality! We’re excited to witness the real you shine through! (Avoid reading from a script)
– Share detailed experience RELEVANT to this job ad.
– Share what you like to do for fun
– Make sure your camera and speaker are working properly
– Maintain a professional appearance and ensure your background is presentable.

Join our team and contribute to the success of a growing company from the comfort of your own home!