Executive Assistant for Senior Manager in London

Hello,

I’m Andrea, a Senior Manager and business owner based in London, UK.

As my professional commitments continue to expand, I am in need of an Executive Assistant who can seamlessly integrate into my daily operations, ensuring that both my business and personal endeavors are managed with precision and efficiency.

**Key Responsibilities:**

1. Schedule Management: Coordinate and manage a dynamic calendar, encompassing business and personal travels, personal weekend plans, and special occasions.

2. Research & Liaise with Vendors: Proactively identify and engage with vendors, such as house maintenance contractors and business suppliers. This includes preparing well-structured briefs on vendors, including message exchanges, recordings of video interviews, and samples of their work.

3. Communication: Draft, review, and manage correspondence with internal teams, clients, and external stakeholders. Ensure that communication is clear, timely, and effectively represents my professional brand.

4. Documentation & Reporting: prepare meeting notes, create visual outlines of next steps for critical projects, and generate reports, ensuring that my directives are executed accurately.

**Desired Qualities:**

– Adept organizational skills with high degree of flexibility to suit my ever-changing plans.
– Exceptional communication abilities, both written and verbal.
– A proactive approach, coupled with a high degree of responsiveness and a keen sense of urgency.

**Expected Work Hours**
From 5pm to 1am UK time, Monday to Friday.

**Tailored Benefits**
I understand that everyone’s priorities are different. Whether it’s additional time off for family, enhanced health benefits, or other support, I’m open to customizing benefits to fit your needs. During the interview process, let me know what benefits matter most to you, and we’ll work together to create a package that aligns with your preferences.

**Application Process:**
Interested candidates are encouraged to submit a 2-3 minute video introduction. I suggest that you use Loom, and I would like you to answer two questions:

– What do you enjoy in your role as an Executive Assistant?
– How do you anticipate the needs of your Executive?

Your ability to adapt to my routines and provide solutions will be a significant asset in this position. I am eager to onboard and train a professional who can bring value to my daily operations.

Thank you for considering this opportunity. I look forward to our potential collaboration.

Warm regards,
Andrea

**A Note on Compensation**

Compensation will be honored at your requested rate.

I understand that discussing compensation can sometimes be a delicate topic. If you’re hesitant or unsure about what to request:

• Remember, my goal is to find the right fit for this role. I will choose the best candidate based on their fit with the job description.
• If your requested rate seems below the value that you bring to my daily operations, we will have an open conversation about it.
• Your happiness and satisfaction in your role with me is paramount. If compensation ever feels misaligned, I’m open to revisit the conversation.

If you’re passionate about the role and believe in your abilities, I encourage you to apply. Let’s find the right balance together.