Job Description – Executive Assistant
** If you are interested in applying, please complete the application form at the following link below:
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Thank you and we look forward to speaking with you!
About Us:
OptimalBooks is a property management support company that works with real estate investors and property managers across North America, helping them achieve Time, Financial, and Location freedom through the implementation of remote property management techniques with back-office management and fulfillment.
Our Leadership Team is made up of Ex-Big 4 Accounting and Consulting professionals as well as property managers who have experience managing commercial and residential portfolios for the likes of Blackstone and Prologis as well as your local property management firm.
About the Role:
As an Executive Assistant, you will be responsible for supporting the CEO with his day to day workload including calendar management, email management, meeting coordination, bookkeeping, personal real estate holdings, and personal/family life management.
You will interact on a daily basis with the CEO and the rest of the core management team to assist in running the business.
Who is this role a fit for?
We are looking for someone who is kind, has strong attention to detail, is open and curious to learn new things, well spoken and well written, looking for a long-term growth position, and calm under pressure.
Primarily Responsibilities:
-Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf.
-Performing full bookkeeping and accounting duties. (Training to be provided)
-Social Media Management (social posting, LinkedIn, Twitter, Facebook, Instagram)
-Organizing meetings, including scheduling, sending reminders, and organizing events as necessary.
-Support management of personal real estate holdings.
-Calling vendors to get quotes.
-Managing the executive’s calendar both personal and business, including making appointments and prioritizing the most sensitive matters.
-Maintaining comprehensive and accurate records.
-Answering phone calls in a polite and professional manner.
-Project based work to assist the business in moving its objectives further.
-Coordinate updates, write procedures, and develop templates as needed.
-Understand and adhere to the Company’s risk and regulatory standards, policies and controls in accordance with the
-Company’s Risk Appetite. Design, implement, maintain and enhance internal controls to mitigate risk on an ongoing basis.
-Identify risk-related issues needing escalation to management.
-Complete other related duties as assigned.
Ideal Qualifications:
-5+ years in a BPO
-Quick learner, smart, curious, ability to be given a task with little to no direction and figure it out
-Sense of ownership and pride in your performance and its impact on the company’s success
-Able to work with minimal supervision
-Great interpersonal and communication skills
-Team player, driven, proactive, detail-oriented, calm under pressure, empathetic
Compensation & Benefits Package:
– Starting Salary TBD based on candidate
– 10 Paid Days Off (Approved same day or next day by HR)
– 6 Paid Holidays (Based on Filipino Holidays)
– Maxicare HMO (Comprehensive Medical & Dental – 100% Paid for by Company)
– Independent Work Environment
Time: 9am – 6pm EST (Managing U.S Based Clients)
APPLY FOR THIS JOB:
Company: Full Potential
Name: Spencer Ogden
Email: