Executive Assistant – Growing E-Commerce Business

Hello!

I am looking for a full-time Executive Assistant, who can be my right-hand person and play a central role in my growing business. This will be my third, and most important hire-to-date. This is not a flex job – you will be working 40 hours per week from 3pm to 11pm EST (US Hours), Monday through Friday (US Hours). This means you will be working Tuesday through Saturday, 4am-1pm (Manilla Hours).

If you do a great job in the first 60 days, you will get a raise. In your response, please tell me your favorite American movie and why it is your favorite American movie in four to six sentences.

You must have very great attention to detail and make minimal mistakes. I need you to be someone who can think for themselves and proactively add value to the business.

My business is growing quickly, so your responsibilities and tasks will evolve over time. Below are the initial responsibilities for the first 30-60 days:

E-Commerce
• You will work within Amazon Seller Central to resolve shipping disputes, customer service, remove old listings, and monitor account health
• You will track inventory throughout the sale pipeline
• You will work within my proprietary data sets to spot sales opportunities on a weekly basis
• You will work directly with our logistics partners

Accounting
• You will use basic accounting knowledge to keep the company financial records up-to-date
• In your response back to me, use an excel sheet or google sheet to demonstrate all the colors in the rainbow
• You will do a monthly inventory analysis using our accounting and inventory tools

Communications
• You will keep my email inbox organized and manage hundreds of emails per week. Every email is important, but only 10% are emails I should read. The rest should be organized and stored
• You will be an expert on the business, and you will be able to communicate with any external 3rd party on my behalf
• You will grow into new roles as the business grows and evolves – explain to me why this excites you in your response to me
• You will be available to talk all day during working hours via email, Slack, or Zoom

If you are interested, please send me your cover letter. I will review and send you a calendly link to schedule a time to meet for the interview.

Thanks,
Mike