Executive Assistant – I (Entry Level)

Must be able to work during US hours (PST timezone) – 8a.m. – 5p.m PST timezone. Must be reliable and have a strong work ethic and can provide a history of successful freelance working background.

The Role:
As the Executive Assistant to the CEO, you will play a pivotal role in enhancing the CEO’s capability to expand the company’s footprint and impact. This position requires a combination of professionalism, strong organizational skills, and the ability to manage multiple tasks simultaneously. The ideal candidate will be a self-starter who is adept at managing complex calendars, coordinating international travel, and handling confidential information with discretion.

Key Responsibilities:

Provide comprehensive support services to the CEO that ensures a professional, responsive and effective experience with the organization as a whole.
Manage the CEO’s calendar, including making appointments, prioritizing the most sensitive matters, and coordinating logistics for meetings and events.
Handle correspondence directed to the CEO, including drafting responses and summarizing reports for their review.
Arrange and manage travel itineraries, accommodations, and other logistics for both domestic and international travel.
Prepare and edit communications, presentations, and other documents designed for internal and external audiences.
Serve as the primary point of contact between the CEO and internal/external stakeholders.
Facilitate smooth communication and prompt resolution of requests and issues.
Conduct research and prepare reports that assist in decision-making.
Organize and maintain the office of the CEO to ensure high levels of organization and confidentiality.
Qualifications:

Bachelor’s degree or equivalent experience.
Minimum of 5 years’ experience as an Executive Assistant, preferably in a similar industry.
Exceptional organizational and time management skills.
Proven ability to handle confidential information with discretion.
Advanced proficiency in MS Office and other communication tools.
Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and donors.
Highly resourceful team-player, with the ability to also be extremely effective independently.
Proven ability to manage complex and highly confidential information.
Adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.

When you are applying for this position or messaging me (I get hundreds of applications ). You must include the follow else I will NOT respond back to you because it just means you did not read the details to the position.

1. An introduction video of yourself
2. How many years of BPO services do you have?
3. How many total years of experience do you have?
4. What is your hourly rate for full time position. Please do not give me freelancing rate where the job is not consistent. This is a long term position.
5. Are you okay to undergo probation for 2 months, meaning you will work as a part time employee first?