Executive Assistant (IB_2402_23)

Job ID No.: IB_2402_23
Position Title: Executive Assistant
Location: Remote/PH
Type of Employment: Full-time
Salary Range: TBA

Job Description:

We are currently seeking a dynamic and experienced individual to join our team as an Executive Assistant. This position offers a unique opportunity to support senior management in their day-to-day activities while also providing virtual assistance to various projects and tasks across the organization.

Responsibilities:

Executive Support: Provide comprehensive administrative support to senior management, including managing calendars, scheduling meetings, and coordinating travel arrangements.

Email and Communication Management: Handle incoming emails, prioritize correspondence, and respond to inquiries on behalf of senior management. Serve as a point of contact for internal and external stakeholders.

Document Preparation: Prepare and edit documents, presentations, and reports as needed. Ensure accuracy and consistency in formatting and content.

Project Coordination: Assist in coordinating projects by tracking progress, scheduling meetings, and liaising with team members to ensure deadlines are met.

Data Management: Manage and organize data, including maintaining databases, generating reports, and analyzing information as required.

Virtual Assistance: Provide virtual support to various departments and team members, including administrative tasks, research, and other ad-hoc projects.

Meeting and Event Support: Assist in organizing meetings, conferences, and events by coordinating logistics, preparing materials, and providing on-site support as needed.

Confidentiality: Maintain strict confidentiality and discretion in handling sensitive information and documents.

Requirements:

– Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role, preferably supporting senior executives.
– Excellent communication skills, both written and verbal, with the ability to interact professionally with individuals at all levels of the organization.
– Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively.
– Ability to work independently with minimal supervision, while also being a collaborative team player.
– Flexibility and adaptability to changing priorities and deadlines in a fast-paced environment.
– Bachelor’s degree or equivalent experience preferred.

Preferred Qualifications:
– Experience working in a virtual or remote environment.
– Knowledge of basic accounting principles and bookkeeping tasks.
– Familiarity with video conferencing and virtual collaboration tools (e.g., Zoom, Slack, Microsoft Teams).
– Previous experience in industries such as technology, finance, or consulting.

Benefits:

– Permanent Work from home
– Great team of smart people, in a friendly and open culture
– Real responsibilities and challenges in a fast-evolving company
– 14 days annual leave credits

How to apply:

To apply for the role, kindly access our career page to submit your application.

Career page: Click to view/ironbrij

**Only applications submitted through this form will be processed.