Executive Assistant (JO:EA-0002)

Job Title: Executive Assistant (JO: EA-0002)
Work hours: 15 hours per week
Timezone: Pacific Standard Time (US)
Initial work schedule: 4:00-7:00 pm PST, Mondays to Fridays
Rate: $4 per hour DOE

Job Description: We are looking for an experienced and highly organized Executive Assistant to provide essential support to our team. As an Executive Assistant, your role will be pivotal in managing emails, calendar tasks, travel arrangements, report generation, and process documentation. Your proven experience in a similar role, exceptional organizational skills, and strong communication abilities will be invaluable in ensuring the smooth operation of our business.

Responsibilities:
Email Management: Effectively manage and organize emails, including flagging important messages, drafting responses, and working towards achieving “inbox zero.”
Calendar Management: Handle calendaring tasks, including scheduling meetings, appointments, and follow-ups to optimize our team’s schedule.
Travel Arrangements: Book and manage travel arrangements, such as flights and accommodations, while efficiently handling mundane travel-related tasks.
Report Generation: Generate and compile various reports for use in weekly meetings and other purposes.
Process Development: Develop and document processes for various tasks, focusing on making workflows more efficient, particularly in the sales process.
Proven Experience: Apply your proven experience as an executive assistant or in a similar role to provide effective support to our team.
Organizational Skills: Showcase exceptional organizational and time-management skills to handle multiple responsibilities simultaneously.
Email and Calendar Proficiency: Demonstrate proficiency in email and calendar management software, such as Microsoft Outlook and Google Workspace.
Attention to Detail: Pay meticulous attention to detail and prioritize tasks effectively.
Discretion: Handle sensitive and confidential information with discretion and professionalism.
Adaptability: Adapt to a fast-paced work environment and manage tasks with flexibility and efficiency.
Process-Oriented Mindset: Approach tasks with a process-oriented mindset, working to develop and optimize workflows.

Qualifications:
Must have: Minimum of 2 years of experience in an Executive Assistant role or a similar administrative position.
Must have: Proficiency in tools such as Salesforce, Microsoft Office, and Asana to enhance productivity.
Must have: Strong written and verbal communication skills to maintain clear and professional correspondence.
Nice to have: A background in the medical industry.
Nice to have: Experience in optimizing and streamlining the sales process is a strong plus.

If you are an experienced Executive Assistant with a passion for organization, communication, and process optimization, we encourage you to apply. Join us in providing vital support to our team and contributing to the efficient operation of our business, particularly in optimizing the sales process.

Application Process:
To apply for this position, please fill-out the application form here: Click to view/forms/d/e/1FAIpQLScswP_BUP7-66856siKs-h03vDhZ0QyPciym_PrXRz9Cj-Yhg/viewform

We will review applications and contact candidates for interviews. Thank you for your interest in this opportunity.