Executive Assistant Needed for CEO & CTO of a U.S. Tech Startup

Hello! I hope your week is off to a great start, and that we’re about to make it just a *little* bit better. Thank you so much for taking the time to review our job posting. Priority will be given to applicants who:

1) Write an original cover letter/response that addresses our requirements (i.e. a response that’s not copied/pasted to applications in high volume).

2) Applicants who do not leverage ChatGPT for their response. We want to know **YOU** as a candidate — not just what ChatGPT can create in response to our job posting to help you stand out.

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ABOUT US
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As mentioned above, we’re a software startup based out of Austin, TX, USA that’s on the cutting edge of cognitive technologies such as AI, machine learning, intelligent automation, and more.

Our Mission:
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To deliver technologies so powerful that humanity can achieve a more fulfilling work/life balance while increasing organizational productivity and improving customer experiences.

Our Vision:
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Transform the way humanity works so we can transform the way humanity lives.

If offered this position and you choose to accept it, you’ll find yourself among some of the brightest minds and passionate hearts in tech. We’re excited about what we’re doing here, and we’d love for you to join us.

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ABOUT THIS ROLE
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We’re currently in search of an Executive Assistant for our organization’s CEO & CTO. Tasks will include standard, fairly light-duty admin work such as:

– Booking travel accommodations
– Handling routine, straightforward tasks — but with very careful attention to detail
– Ordering office supplies when needed to be delivered to the office; coordinating with appropriate personnel for delivery.

This will also include moderate tasks, such as:

– Bookkeeping
– Filling out compliance paperwork (training will be provided, but the team member must be incredibly diligent & error-free).
– Proactively connecting with our CEO & CTO when you can be helpful; they won’t always have the time to tell you exactly what to do, and timely check-ins at the right time(s) — such as when the CEO is traveling and may need his flight rebooked — would be incredibly helpful.

Not required, but the *IDEAL* candidate would also have some financial background to help with:

– Tax documentation preparation
– End-of-year documents
– Financial regulatory paperwork

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REQUIREMENTS
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– Most importantly: Honesty, and a commitment to candid communication — even when it’s hard.
– Someone who learns quickly, and can adapt well in a fast-moving environment.
– Someone who’s extremely detail-oriented (likely top 1% of the population), but also highly efficient.
– Someone who will ask questions when they need clarity but who understands new concepts quickly and executes them.
– 35-40 hours per week, mostly during U.S. hours
– C1 or C2 on the CEFR scale.
– Comfort using Gsuite and Microsoft Office.
– Strong logical faculties.
– Strong organizational skills & time management abilities.
– Prompt communication.
– A dependable computer, power connection, and high-speed internet + backup hotspot.
– A typing speed of at least 50 WPM.
– Willingness to log hours using a time tracker, such as Hubstaff.

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DESIRED SKILLS (training offered if experience isn’t present upon hire)
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– A candidate who has worked with at least one very time-scarce, busy executive in a demanding role.
– Ambition to grow into more senior positions and/or management over time.
– An interest in learning and getting better in all aspects of life; not just professionally.
– Someone who’s intimately familiar with startup environments.
– Someone who can handle an executive’s occasional intensity. Our organization is one of the few that treats team members like they’re humans with lives outside of work (because we all are — including our executives!). These are both incredibly kind, compassionate leaders — but they carry a lot of responsibility, and as a result, can come across as curt or harsh to a candidate who hasn’t worked with a fast-moving professional who needs efficiency in everything they do.

We need a candidate who’s familiar with this and understands that this doesn’t mean they don’t value you.

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EXPECTATIONS
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– Your manager will always be there for you when you need them, but…
– After training/onboarding, you’ll be trusted with a significant amount of autonomy.
– You’ll be expected to hold yourself accountable to deadlines and goals.
– You’ll need to be able to think logically and make good decisions after you’ve settled in.
– We have a policy against logging/billing hours when you aren’t actively working.
– Communicate honestly, clearly, candidly, and in advance whenever possible.

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CLOSING
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Thank you once again for taking the time to review these details. Candidates who attempt to stand out with their application subject line and/or personalize their application according to the bullet points listed above will be prioritized in the interview process.

Have a wonderful rest of your week!