Executive Assistant of COO

Ascend Group is Singapore’s premier digital marketing company. We are a digital marketing agency, academy, and a software company. We aim to change the world through empowering small businesses with digital marketing so their product can reach out to more people who needs help.

We are a remote team of A players who value growth, performance and transparency. This is a place for those who wants their skillset and experiences input to be valued, for those who are looking to expand their capability and for those who wants a no-politics working environment.

**Roles and Responsibilities:**

– Act as a primary point of contact and provide comprehensive administrative support to the COO.
– Manage the COO’s calendar, schedule appointments, and coordinate meetings and conferences.
– Prepare and organize documents, reports, presentations, and correspondence for the COO.
– Coordinate and prioritize incoming requests and inquiries, ensuring timely responses and follow-up.
– Manage travel arrangements, including booking flights, accommodations, and ground transportation for the COO.
– Assist in preparing meeting agendas, taking minutes, and tracking action items.
– Conduct research, compile data, and prepare briefing materials for meetings, presentations, and reports.
– Handle confidential and sensitive information with discretion and professionalism.
– Liaise with internal and external stakeholders, including clients, partners, and senior executives.
– Assist in the coordination and execution of special projects and initiatives as assigned by the COO.
– Provide HR administrative support, such as managing employee records, coordinating recruitment processes, assisting with onboarding and offboarding, and maintaining HR documentation.
– Support finance administrative tasks, including processing expense reports, monitoring budgetary expenses, and coordinating with the finance team.
– Proactively identify opportunities to streamline processes, improve efficiency, and enhance productivity within the COO’s office.

**Requirements:**

– Proven work experience of min 5 years as an Executive Assistant or similar role, supporting C-level executives.
– Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
– Excellent verbal and written communication skills, with a high level of professionalism and attention to detail.
– Strong problem-solving skills, with the ability to anticipate needs, exercise sound judgment, and make decisions.
– Proficient in using softwares & tools, such as Microsoft Office Suite, Google Drive, Notion, Slack, Trello, ClickUP, Monday etc
– Knowledge of HR administrative processes and procedures.
– Familiarity with finance administrative tasks, including expense management and budget tracking.
– Ability to handle confidential and sensitive information with utmost discretion.
– Excellent interpersonal skills, with the ability to build relationships and collaborate with individuals at all levels.
– Proactive and resourceful mindset, with the ability to take initiative and work independently.
– Flexibility and adaptability to handle changing priorities and multitask effectively.

If you’re interested to join us, apply here ? Click to view/AscendJAF