Executive Assistant – Permanent Work From Home

I am looking for an energetic and experienced Executive Assistant who will help our clients with their daily operations, business, and personal-related tasks. You will be working with an exciting organization of eager and young professionals who are hungry for growth and opportunities!

This is a great opportunity for someone who wants continuous learning and growth during their career.

The Benefits
– Work From Home
– Performance, Attendance, and Referral Bonuses
– Paid Holidays and Time Offs
– Health Insurance Card

The Role:
Business-related:
Top Priority:
– Calendar management (i.e. booking meetings, Zoom calls, appointments, etc.) and coordinating with leads and existing clients.
– Task management (making sure tasks get done or are prioritized and communicated)
– Inbox management and drafting responses to emails
– Tracking consulting calls and invoices in spreadsheets
– Assisting with different projects’ follow-up and continuity
– Perform basic reporting and data entry following procedure docs
– Expense Management (organize receipts for business expense reporting)
– Assist with small tactical doc prep and SOP creation (create and polish 1-pagers and small decks)

Lower priority:
– Take meeting notes and prepare dossiers for key meetings
– Daily agenda management (i.e. top-of-day email, daily prep for meetings, key task reminders, etc.)
– Contacts Management – organize and update your contacts so your network will grow more

Personal-related:
– Book doctor appointments
– Some shopping and refilling of personal/home items
– Travel and Events Management – flight, transportation, hotel accommodation/lodging, and other activities. Itinerary, check-in, cars, etc
– Sending Greetings/Gifts – sending greetings, hand-written cards, gifts, well wishes, or check-ins to anyone in your network, sending bday and anniversary messages and gifts on your behalf, sending thoughtful gifts to family/friends

The Requirements: MUST-HAVE:
– 2+ years experience supporting multiple executives / C-level teammates
– Intermediate Excel/Sheets experience (V/H Lookup, index match, basic formulas, etc)
– Exceptional written and verbal English communication skills
– Familiarity with GMail and Slack for internal comms
– Experience with Notion or similar tools for note-taking / basic project management
– Ability to work EST

NICE-TO-HAVE:
– Demonstrated experience solving problems with limited oversight

Job details:
Salary range: 45,000 – 65,000
Work Schedule: EST Night shift
Work setup: Permanent Work From Home
Employment type: Contractual fulltime employment

If you’re interested, please send me the following details for faster processing: I will PRIORITIZE your application, if you will provide me the ff:
Full name:
Email:
Mobile Number:
Send your CV/Resume or send me the link of your CV (upload it to your google drive and send me the link: should be downloadable file):
Tools used before (Ex. Excel/Sheets):

Clarification: (The following information below might not be disclosed in your resume)
1. Do you have 2+ years experience supporting multiple executives / C-level teammates? If yes, for how many months?
2. Do you have any experience working with Excel/Sheets experience (V/H Lookup, index match, basic formulas, etc)? If yes, for how many months?
3. Do you have any experience working as an executive assistant? If yes, kindly provide the tool, and for how many months:
4. Do you have any experience working in a night shift/graveyard schedule this past six months?

I am looking for someone who wants to grow as part of a team. Ideal candidates desire to learn and grow, take on more responsibilities along the way. Join our team now!