Executive Assistant, Personal Assistant

The Executive Assistant will be responsible for providing administrative support to executives and senior managers in the organization. The Executive Assistant will handle information requests, prepare correspondence, arrange travel, schedule meetings, and perform other administrative duties.

Job Summary: The Executive Assistant will be responsible for providing administrative support to executives and senior managers in the organization. The Executive Assistant will handle information requests, prepare correspondence, arrange travel, schedule meetings, and perform other administrative duties.
–Duties:
Manage the executives’ calendars, schedule appointments and meetings, and coordinate with internal and external parties to ensure smooth operation of executive activities
Prepare and edit correspondence, communications, presentations, and other documents on behalf of the executives
Receive and screen incoming calls and emails, responding to and redirecting inquiries as appropriate
Coordinate travel arrangements, including flight bookings, hotel reservations, and ground transportation, and prepare itineraries for executives
Perform general office duties, such as ordering office supplies, managing files, and maintaining records
Attend meetings and take minutes, distribute action items, and follow up on action items as needed
Support executives in their communication with internal and external stakeholders, including drafting and reviewing reports, proposals, and other materials
Manage special projects, as assigned by the executives, to ensure they are completed on time and within budget
Act as the point of contact between executives and employees/clients, providing timely and effective responses to inquiries and concerns
Maintain confidentiality of sensitive information and exercise discretion in all communications and interactions on behalf of the executives.

–Qualifications:
Bachelor’s degree in business administration or a related field, or equivalent experience
At least 3-5 years of experience in a similar administrative or executive support role
Excellent communication and interpersonal skills, with the ability to interact effectively with internal and external stakeholders at all levels
Strong organizational and time management skills, with the ability to prioritize tasks, manage multiple deadlines, and work under pressure
Proficiency in Microsoft Office and other relevant web software applications
Maintaining confidentiality, exercising discretion, and working independently with minimal supervision.
Tasks
Event Management, Promotion, Calendar Management, and Scheduling – Click to view/
Meetup
Eventbrite
Facebook
Pages
Groups
LinkedIn
Bigger Pockets

–Social Media Management
Create a monthly schedule of posts 3 days a week.
Create Thumbnails for YouTube and a template will be provided.
Scheduling Uploading Videos Daily.
Monitor/Manage/Filter comments
Monitor/Manage/Filter FaceBook Groups and other social media.
Create Social Media Groups
Video editing for words Captivate and social media Scheduling Answering calls.

–Administrative task
Set up some forms and surveys Set up slides
CRM i.e. Manage/Create workflows, systems, etc.
–Onboarding
Monthly follow-up with clients
–Podcasting
Schedule management
Follow-up/confirmation
Email list management
Calendar list management
Uploading content
–Fulfillment
Be responsible for Shipping physical newsletter from the vendor website
Be responsible for Newsletter follow-up from the vendor website
Be responsible for Sales letters from the vendor website
Be responsible for Postcards from the vendor’s website

Must speak good English.

To apply,
Please respond to this application by telling me your experience and titling your message/application by starting it off with your favorite color.

Send me a video message introducing yourself, talking about your experience, and why you would be a good fit for this position. The video must be new. Not an old generic video you have used in the past.

Lastly, please do some research on me and send me a link to my YouTube channel. My name is Jerome Lewis.