Executive Assistant Position at SaveLix

Role:

As the Executive Assistant at SaveLix, you will be the backbone of our daily operations, providing crucial support to ensure everything runs smoothly. You will manage customer service, handle the co-founder’s daily tasks, and support various administrative functions. Your role is vital in helping us achieve our mission of providing life-saving emergency preparedness products to our customers. Your organizational skills and attention to detail will directly contribute to our efficiency and customer satisfaction.

Responsibilities:

– Handle customer inquiries and resolve shipping issues, ensuring high levels of customer satisfaction.
– Organize and maintain business files and documents for easy accessibility and up-to-date records.
– Track and prioritize tasks in ClickUp, ensuring all deadlines are met and projects progress smoothly.
– Develop and maintain comprehensive standard operating procedures to streamline business operations.
– Compile and report business metrics and KPIs accurately and timely.
– Track and manage inventory levels to ensure stock availability.
– Schedule and organize team meetings for efficient use of time and resources.
– Handle employee payroll and time tracking accurately and timely.
– Manage payments for content creators and agents.
– Create and assign tasks to the team in ClickUp, ensuring clear communication and priority setting.
– Conduct necessary research to support various business functions.
– Provide administrative support, including managing calendars, scheduling appointments, and coordinating travel arrangements.
– Assist with preparation of reports, presentations, and correspondence.
– Support the co-founder with day-to-day tasks and special projects.

Requirements:

– At least 5 years of experience as an Executive Assistant.
– Minimum of 2 years of experience in the e-commerce industry.
– Proven expertise in using ClickUp for task management and project tracking.
– Excellent skills in using Slack for team communication and collaboration.
– More than 3 years of experience in customer service.
– Demonstrated experience and skills in project management.
– Strong research skills to support various business functions.
– Advanced skills in Google Sheets and Excel for data management and analysis.
– Proficiency in using Notion for note-taking, organizing information, and collaboration.

Why Join SaveLix:

– We provide learning experiences, such as business management skills, and offer mentorship to support your professional growth.
– Be part of something bigger than yourself by contributing to a company that makes a difference in people’s lives.
– Join a team that values collaboration, innovation, and excellence.

“Why wouldn’t you join if your success is guaranteed?”

Benefits:

– Holidays: 17 paid holidays, with additional Flex PTO for religious observances.
– Quarterly Performance Bonus: Bonuses every quarter based on performance.
– Monthly Performance Bonus: Monthly bonuses for your contributions.
– Gym & Training Fees: Covered to support your physical and mental health.
– Education: Access to top courses and resources for continuous learning.
– Growth Opportunities: Flourish in a dynamic, collaborative environment with unlimited potential for career advancement, including higher positions within the company.
– Special Occasions: Three special birthday gifts for your loved ones each year.

Salary:

– $800 – $2,000 per month

Location:

– Remote

If you are ready to take on a challenging and rewarding role as an Executive Assistant at SaveLix, please record a brief video addressing the following:

1. Brief description of yourself: Share a bit about your background, interests, years of experience as an executive assistant, and anything you think is relevant for us to know.
2. Experience in e-commerce: How many years of experience do you have in e-commerce, and how many e-commerce companies have you worked with as an Executive Assistant?
3. Apps and software expertise: What apps and software do you have experience with and a good understanding of?
4. Role definition: Define your role as an executive assistant and outline the tasks and responsibilities you will undertake once you start working with a company.
5. Top 5 skills or qualities: What are the top 5 skills or qualities you possess that make you stand out from other candidates? Please provide examples or experiences that highlight these attributes.

Once you’ve recorded your video, please email Click to view with your video, resume, and a link to your professional profile. We’ll provide further instructions from there.