Executive Assistant | Project Manager

We are seeking a highly experienced and organized Executive Assistant to provide comprehensive project management and support to our CEO.

The ideal candidate knows what it means to be a “Force Multiplier”, loves to learn, has exceptional organizational and communication skills, and has the ability to multitask with multiple priorities effectively.

What you will do:

Manage and coordinate complex schedules, appointments, and meetings for executives
Coordinate travel arrangements, including flight and hotel bookings, car rentals, and itinerary planning
Prepare reports, presentations, and correspondence for executives as required
Monitor and respond to emails, phone calls, and other correspondence on behalf of executives
Manage multiple projects and deadlines, tracking progress and ensuring timely completion
Conduct research and provide recommendations on various projects and initiatives
Work collaboratively with other members of the team to ensure seamless execution of projects
Assist with the planning and coordination of events and special projects
Manage confidential and sensitive information with discretion
Provide support for other administrative tasks as needed

What we need from you:

Minimum of 3 years of experience in an executive assistant role with project management responsibilities
Proven experience managing complex projects with multiple stakeholders and tight deadlines
Strong attention to detail and excellent organizational skills
Ability to prioritize and manage multiple tasks effectively
Exceptional verbal and written communication skills
Ability to work independently and with minimal supervision
Discretion and ability to handle confidential information
Bachelor’s degree in business administration, project management, or related field preferred
E-commerce experience

What gives you an edge:

You have extensive project management experience.
You can easily translate abstract thoughts into action plans.
You are super proactive, responsive and available when needed.
You are extremely trustworthy, discrete with personal and business matters.
You have unshakable poise and executive presence.
You are an exceptionally effective communicator.
You are a critical thinker with exceptional problem solving skills.
You are highly detail oriented and absolutely nothing gets by you.
You are technically savvy with software programs.
You are a native A+ C1 level English speaker.
You learn quickly and keep up with a fast-paced changing environment.

What’s in it for you

Competitive compensation
Autonomy and independence
Performance bonuses
Continuous learning and development
Career growth mentorship

Important details to note:

This position is for an executive assistant with a mixture of a personal assistant, not a general administrative assistant. We require a highly focused, detail-oriented individual who can help manage the daily priorities and work to become an indispensible extension of the execs daily life. Therefore, we will only consider and respond to applications recieved from candidates with prior experiance working as executive assistants. Unfortunately we are not willing to accomodate, experiment with, or take chances on candidates who do not demonstrate relevent prior experiance working with “type A” personalities in simillar roles.

Location – Remote

This position requires daily availability from 6:30AM EST

Who You’ll Work with:

You’ll be working with the CEO and interact with our business operations manager and other members of his team.

Employment Conditions

We are an equal opportunity employer and value diversity in our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, or disability status.

**PLEASE NO RECRUITERS OR AGENCIES**