Executive Assistant – Remote – $14,400/yr

Hiring: Executive Assistant – Remote – $14,400/yr

The client is a well-established agency with a robust 13-year history in the industry. Currently boasting 80-100 team members all based in the US, they embody a culture centered on openness, transparency, and creative expression. Notably, their commitment to excellence has been acknowledged by the San Diego Business Journal, being recognized as one of the Best Places to Work in 2022. Within this environment, individual expertise is highly valued, fostering innovative thinking and efficiency improvements. They embrace challenges as opportunities for learning and growth, maintaining a strong sense of humility while passionately pursuing their mission to become the premier agency to work for and collaborate with globally.

Our clients core values:
Partner Generously
Make It Better
Own Your Future
Mission of Executive Assistant:

As an executive assistant, your core focus lies in anticipating needs through critical thinking, consistently staying a step ahead to make the executive’s life easier by planning in advance. In this capacity, you will serve as the right hand to the CEO, thriving on independence and requiring confidence and proactive initiative to act without constant direction. Your ability to streamline operations and act autonomously not only ensures a seamless workflow but also empowers the CEO to concentrate on strategic initiatives, knowing they have reliable, self-driven support.

Your responsibilities include:
Calendaring: Organizing and managing schedules efficiently.
Emails and Slack: Handling communication platforms effectively.
Meeting Support: Attending meetings, coordinating follow-up actions.
Podcasting Coordination & Research: Assisting in podcast logistics and research.
Content Management: Overseeing content editing and publication.
1 on 1 Coordination: Scheduling and organizing meetings with key team members.
Speaking Events: Assisting in planning and coordination for speaking engagements.
Appreciation Gestures: Sending thank-you notes and birthday acknowledgments.
Accountability Management: Supporting and holding the executive accountable.
Social Media Assistance: Assisting with social media posts when necessary.
Administrative Tasks: Performing basic administrative duties to ensure smooth operations.

This is a good fit for you if:
You have great English, both written and oral.
You’re highly reliable and independent.
You’re proactive, working independently with initiative.
You multitask diverse responsibilities effectively.
You value accountability, ensuring efficient task completion.
You’re organized, detail-oriented, and proactive.
You thrive in authentic, creative work cultures.

This is NOT a good fit for you if:
You do not have good computer skills.
You do not have access to strong wifi.
You do not show up consistently on time.
You prefer constant guidance and explicit instructions.
You struggle with managing multiple tasks simultaneously.
You tend to avoid taking responsibility or holding others accountable.
Your communication skills might limit handling various channels.

Perks:
Health insurance
Dental insurance
Mental health insurance
Great starting salary
Growth opportunity – Opportunities for Professional Advancement: This role presents a substantial growth opportunity, entailing an elevation in responsibilities. There exists the potential for future involvement in outbound business development, with commission-based incentives becoming available after a period of 9-12 months.
Opportunity for yearly raises based on performance
Prizes and bonuses
Yearly Summit based on tenure and other requirements

Specifics:
Time
– Full time, PST Time zone
– This is a remote position so you can have the freedom to work from anywhere
Miscellaneous
– Attire – business casual (collared shirts) when on meetings
– Professional setup
– Clean background
– Good camera
– Good microphone
– Strong wifi
Compensation
$14,400/year

Expectations for Performance:

In your first 30 days on the job:

Here’s an outline of what you can expect in your first 30 days on the job as an Executive Assistant:

– Training and Onboarding: Engage in frequent training sessions (3-5 times a week) during the initial 30 days, providing a comprehensive onboarding experience and accelerating your familiarity with our processes and expectations.
– Establishing Communication and Progress Tracking: Implement a structured reporting system through End-of-Day updates or regular progress reports.

During your initial month, you’ll be equipped with the necessary tools and guidance pivotal to your success in this role. Our workplace thrives on collaboration, support, and ample opportunities for personal and professional growth. You’ll have accessible guidance from your manager and team members, facilitating your journey to becoming an indispensable part of our operational success. Our primary focus is on your seamless integration, ensuring a smooth and productive transition into the crucial role of supporting our executive team.

Outcomes // KPI’S:

With your help in this role as an Executive Assistant, seamless coordination and proactive support become paramount. Your expertise in efficiently managing schedules ensures a meticulously organized calendar and prompt attendance to commitments. Your adeptness in effective communication, both timely and professional, becomes instrumental in managing correspondence adeptly. Your proactive anticipation of needs and assistance, coupled with diligent task follow-up and efficient team coordination, ensures the timely completion of essential actions. Proficiency in administrative tasks, a commitment to maintaining confidentiality, and your knack for independent problem-solving round out the crucial expectations for excelling in this role.

Qualifications:

Possesses good communication skills
Proficiency in tech tools like Slack, project management software (bonus for ClickUp), and familiarity with platforms such as HubSpot.
Basic understanding or experience with social media platforms.
Strong organizational and communication skills.
Problem-solving ability and adaptability to changing priorities.
Sense of humor and an easy-going nature to contribute to a comfortable work environment.
Directness and assertiveness for efficient communication and decision-making.

If this sounds like a great fit for you:
Please send a PDF copy of your resume to Click to view. Please indicate the job title in the subject line.