Executive Assistant (Remote)

Duties and Responsibilities include but are not limited to:

1. Create and send statements or invoices, track payments, and record company expenses.
2. Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis).
3. Store and organize documents and files.
4. Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
5. Research products, purchase goods & secure samples.
6. Store, update & collect information for marketing and sales campaigns through a CRM system.
7. Monitor projects, conduct internal communication & organize company data.
8. Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.
9. Prepare itineraries, book hotels, rental cars, etc.
10. Convey information to incoming calls & make calls for appointments or conduct informational inquiries.
11. Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails
12. Synthesize data & other content into cohesive reports and presentation slides.
13. Upload videos, manage negative reviews, and keep the account profile up to date.
14. Ad hoc tasks

Schedule: US work hours (20-40 hours per week)

Location: This is a remote job

Qualifications:
Filipino Citizen applicants only
Minimum of 3 years of experience as an Executive Assistant to (CEO, COO, etc)
Bachelor’s degree or any certificate course (required)
Excellent phone, email, and instant messaging communication skills
Solid organizational & time management skills
Able to work on a graveyard shift
Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
Experience with word-processing software and spreadsheets (e.g., MS Office)
Knowledge of online calendars and scheduling (e.g., Google Calendar)
Proactive attitude & willingness to be trained

Technical Requirements:
USB Headset with Noise Cancellation Feature
Working Webcam
Main and backup computer: at least 1.8 GHz processor with at least 4GB RAM
Main Internet Service Speed: at least 25 Mbps wired connection
Backup Internet Service Speed: at least 10 Mbps

Benefits:
Job Security and Stability
Paid Training
Exceptionally Supportive Team
Opportunities for Career Growth
Fun Work Environment
Performance Incentives and many more
Salary: PHP 55,000.00 up to PHP 85,000 per month

*Salary is based on experience and skills.

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*Only qualified candidates will be invited to take the assessment & scheduled for the interview/s.