Executive Assistant – Sales and Communications Coordinator

We are seeking a dynamic and detail-oriented Executive Assistant to assume the role of a Sales and Communications Coordinator for a Dubai based client.

In this position, you will be managing transforming discussions, meetings, and GPT-generated content into actionable insights. Your responsibilities will extend to meticulous organization of notes, data validation, and ensuring the seamless breakdown of meeting details.

TELL IT TO US LIKE A STORY: PLEASE SEND US A 3 – 4 MINUTE VIDEO TELLING US ABOUT:
******* Reply with you CV and link of video here ********

1. How well do you know to prepare a meeting for your client, what will you need to do, what do you need available to make the call effective and what will you do after the meeting to translate the meeting into actionable tasks and what will you do to get results and updates from relevant people? (you can share the apps, AI and tools to make this an easy task)

2. Tell us about yourself , your working area and your internet capacity, and are you able to have minimal to no distractions during your working hours? What is you expected salary and are you working right now? When are you able to join?

3. Tell us why you can be a good fit based on actual experience (i,e, you have worked in BPO’s and know how to conduct yourself during calls, your confidence to represent your client and your belief that you are the best person based on job description below).

Responsibilities:
1. Conversations and synthesizing Meetings minutes:
– Extract valuable insights from meetings and conversations, ensuring a comprehensive understanding.
– Validate transcribed data for accuracy and completeness.
– Skillfully organize and structure meeting notes, transforming raw data into concise summaries.

2. Actionable Plans:
– Collaborate closely with team members to formulate actionable plans based on meeting outcomes.
– Verify the inclusion of crucial details in summaries, emphasizing key points and next steps.
– Break down complex discussions into clear and executable action plans.

3. Communication Coordination:
– Conduct effective and professional phone calls.
– Experienced and has capacity to call from the Philippines .
– Thoroughly follow up on meetings, action items, and outstanding communication tasks.
– Manage emails proficiently and coordinate communication schedules.

4. Scheduling and Documentation Support:
– Efficiently manage executive schedules, optimizing time utilization.
– Assist in the organization and maintenance of documents related to meetings and projects.

5. General Virtual Assistant
– Provide valuable support in various administrative tasks.

Qualifications:
– Proven experience as an Executive Assistant or in a similar role, demonstrating strong organizational skills.
– Exceptional attention to detail, particularly in data verification and synthesis.
– Excellent written and verbal communication skills.
– Proficient in making calls, with a focus on professionalism, especially when handling calls from the Philippines.
– Familiarity with scheduling tools and adept at email management.
– Knowledgeable in AI and new automations
– Ability to work independently, show initiative, and adapt to a dynamic work environment.

Preferred Skills:
– Previous experience in synthesizing meeting discussions and organizing data effectively.
– Proficiency in using transcription tools and software.
– Strong problem-solving skills, critical thinking ability, and adaptability.
– Comfortable collaborating with remote teams.
– Can make calls and is able to communicate in English with a neutral or standard accent, ensuring clear and easily
understandable interactions.
– Proactive individual with a keen eye for detail and a passion for transforming information into actionable plans, we invite you
to apply.