Job Title: Executive Virtual Assistant (Home Renovation Industry)
Location: Remote (Handling Canadian Clients)
Company: PHS Renovations
About Us:
PHS Renovations is a leading home renovation company based in Winnipeg, MB, specializing in transforming spaces with quality craftsmanship and exceptional customer service. We pride ourselves on our commitment to excellence and our ability to deliver personalized renovation solutions to our clients.
Job Description:
We are seeking a highly organized and proactive Executive Virtual Assistant to join our team. This role is pivotal in ensuring smooth day-to-day operations and providing top-notch support to our executives. The ideal candidate will be a self-starter with a background in executive assistance and a keen understanding of the home renovation industry.
Key Responsibilities:
– Handle incoming phone calls from Canadian clients, providing professional and courteous assistance.
– Schedule and manage appointments, ensuring efficient time management for executives.
– Perform administrative tasks such as managing emails, preparing documents, and maintaining accurate records and lists.
– Assist in coordinating and organizing company events, meetings, and travel arrangements.
– Conduct research and compile information to support decision-making processes.
– Liaise with clients, suppliers, and team members to facilitate smooth communication and project coordination.
– Monitor and manage executives’ calendars, ensuring all commitments are met.
– Prepare and edit correspondence, reports, and presentations.
– Perform other duties as required to support the executive team and overall company operations.
Qualifications:
– Proven experience as an executive assistant, virtual assistant, or in a similar role.
– Familiarity with the home renovation industry is highly desirable.
– Excellent organizational and time management skills.
– Strong communication skills, both written and verbal.
– Proficient in using office software (Google Workspace).
– Ability to handle multiple tasks and prioritize effectively.
– High level of discretion and confidentiality.
– Strong problem-solving skills and attention to detail.
– Ability to work independently and as part of a team.
– Flexibility to adapt to changing priorities and deadlines.
Preferred Skills:
– Fluent in English, written and verbal
– Experience with customer relationship management (CRM) systems.
– Understanding of social media management and marketing principles.
– Outlook calendar scheduling
Why Join Us?
– Be part of a dynamic and growing company in the home renovation industry.
– Opportunity to work remotely with a flexible schedule.
– Collaborative and supportive team environment.
– Competitive compensation
– Room for growth and professional development.
How to Apply:
Please submit the following by email to
1. Your resume.
2. A cover letter detailing your relevant experience and why you are a perfect fit for this role.
3. A voice recording (see script below) to demonstrate your phone handling skills
Voice Recording Script:
Please record yourself reading the following script and attach the audio file to your application:
Prairie Home Specialists [Your Name], speaking.
[Pause to listen]
Absolutely. Let me take down the details of your renovation project and schedule an in-home estimate for you. Can I have your name, phone number, email and address?
[Pause to listen]
Thank you. I have scheduled your appointment for [Date and Time]. If you need to make any changes or have further questions, please don’t hesitate to call us back. Have a wonderful day!”
Application Deadline: June 9, 2024
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