Executive Assistant to CEO – 20 staff company

**Location:** Australia

**Job Type:** Full-time

**Company Overview:**
Click to view is a dynamic and growing business. We are currently seeking a highly organized and proactive Executive Assistant to support our CEO in managing daily operational tasks and strategic initiatives. This role is integral to the smooth running of our business and offers a great opportunity to be involved in a variety of key functions within the company.

**Responsibilities:**
– **Email Management:** Efficiently manage the CEO’s email, ensuring timely responses and prioritization of critical communications.
– **Marketing Calendar Setup & Management:** Coordinate and maintain the marketing calendar, aligning marketing activities with business objectives. Also set up marketing related spreadsheets to filter products based on conditions.
– **Research:** Conduct thorough research on various topics to assist in decision-making and strategy development.
– **Report Preparation:** Generate comprehensive reports related to marketing effectiveness and staff performance.
– **Communication Coordination:** Act as a liaison between the CEO and staff, ensuring clear and effective communication across all levels of the organization.
– **Task Prioritization:** Assist the CEO in prioritizing tasks, focusing on high-impact activities and strategic goals.
– **Follow-up Actions:** Ensure that action items from meetings or discussions are executed and completed efficiently.
– **KPI Tracking:** Monitor and report on key performance indicators, providing insights and recommendations for improvements.
– **Policy and Procedure Documentation:** Assist in documenting and updating company policies and procedures.
– **Professional Development Tracking:** Manage and track the professional development activities of our development team.

**Requirements:**
– Proven experience as an Executive Assistant or similar role.
– Excellent organizational and time management skills.
– Strong communication and interpersonal abilities.
– Proficiency in Google Sheets and other office management tools.
– Ability to handle confidential information with discretion.
– Bachelor’s degree in Business Administration or related field preferred.

**To Be Considered:**
Candidates must submit the following along with their application:
1. **Google Sheets Proficiency Demonstration:** Provide evidence of your proficiency in Google Sheets, minimum understanding of index match and filter commands.
2. **Introduction Video:** Submit a short video (no longer than 3 minutes) introducing yourself, discussing your background, work history, and explaining why you are the ideal candidate for this position.

**How to Apply:**
Submit your application, along with the required demonstration and video, do not email me directly.

We look forward to discovering how your expertise aligns with our needs