Executive Assistant to CEO

The Role: Executive Assistant to CEO

In this role, you will get to work closely and provide comprehensive support to our CEO, ensuring that the business constantly drives forward with the speed and scale for exponential growth.

You will work across multiple functions within the business supporting the Executive, and must be experienced, highly organized, proactive, detail-oriented, and capable of managing a wide range of administrative and executive support tasks with efficiency and discretion.

Role and Responsibilities
– Manage and maintain the CEO’s calendar, scheduling meetings, appointments, and travel arrangements as needed
– Coordinate and prioritize incoming requests and communications, ensuring timely responses and appropriate follow-up actions
– Prepare and edit correspondence, presentations, reports, and other documents as required
– Conduct research and compile data to support the CEO in decision-making processes
– Take accurate and detailed minutes during meetings, capturing key discussion points, action items, and decisions
– Distribute meeting minutes to attendees and follow up on action items to ensure timely completion
– Act as a liaison between the CEO and internal/external stakeholders, including clients, partners, and team members
– Assist with special projects and initiatives, including event planning, internal communications, and business development activities
– Handle sensitive and confidential information with discretion and professionalism
– Anticipate the needs of the CEO and proactively address issues to optimize their productivity and effectiveness
– Develop clear, concise, and persuasive written content for executive search proposals.
– Create visually appealing proposal documents using appropriate branding and design elements.
– Coordinate with internal stakeholders to gather necessary information and insights for proposals.
– Ensure proposals are delivered on time and meet quality standards.

Skills and Requirements
– Proven experience as an executive assistant or similar role supporting C-level executives
– Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment
– Strong written and verbal communication skills, with meticulous attention to detail
– Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook), Google Workspace and other relevant software applications
– Ability to maintain confidentiality and exercise sound judgment in all interactions
– Flexibility and adaptability to changing priorities and deadlines
– Positive attitude, professional demeanor, and ability to work well both independently and as part of a team. A great team player with a great “work hard play hard” mentality. Someone who gets along with a diverse group of individuals across the business.
– Constantly striving to be better, by helping to improve standards and processes.

Region: Asia-Pacific
Working hours: 9AM – 6PM, Philippine Time