Executive Assistant to CEO

Who We’re Looking For:

Our ideal executive assistant is a talented professional who is super organized, cares
about details and has previous experience providing high-level administrative support to
an executive or in a similar capacity. You are proactive, extremely confidential, and have
a strong work ethic. You have grit, a good sense of humor and the ability to remain calm
under pressure. You must enjoy working within a small, entrepreneurial environment
that is mission-driven, results-driven, and community-oriented. The ideal individual will
have the ability to exercise good judgment in a variety of situations, with strong written
and verbal communication, administrative, and organizational skills, and the ability to
maintain a realistic balance among multiple priorities.

This is a long term role in a high pressure organization with high stakes as you will be
supporting an industry leading CEO in a rapidly growing organization. If you aren’t
willing to grow, be challenged, put into high pressure situations and deal with
challenging people/clients, then please don’t apply as this is what we are looking for and
want to be respectful of your time. If you are and can handle it, then this might just be
the perfect position for you.

Responsibilities:

Maintain the executive’s calendar and schedule all calls, meetings, conferences, and appointments while. Both personal and professional.
Answer phone calls and emails, return messages, and filter to the appropriate individuals in order to protect CEO’s time
Create travel itineraries and prepare any materials as necessary (electronic or paper).
Take minutes/notes at specified meetings and prepare for distribution when necessary.
Daily morning agenda update to CEO including the day of appointments/action items.
Organize and coordinate CEO’s daily schedule, including but not limited to: managing his calendar; prioritizing his tasks and duties; scheduling and prepping him for all appointments and meetings.
Take client meeting notes and create action items for each call and delegate responsibilities.
Manage CEO’s travel arrangements, teaching engagements, vacations, and personal appointments.
Review and approve business expense reports and statements for accuracy.
Complete special projects as needed for CEO and team
Remember important dates – birthdays, anniversaries, etc.
Assist the Transaction Coordinator in opening and recording new transactions into all our systems and databases
Assist the Transaction Coordinator in closing and filing transactions
Help prepare Comparative Market Analysis reports prior to the CEO’s listing appointment
Maintain a positive and uplifting attitude!

Qualifications:

Proven experience as an Executive Assistant (minimum 3 years of executive assistant experience).
Real estate experience is highly preferred, although not required
Bachelor’s Degree
Strong working knowledge of a variety of computer software applications in word processing, spreadsheets, database, presentation software, and social media channels
Strong organizational skills and the ability to perform and prioritize multiple tasks with excellent attention to detail.
Excellent verbal and communication skills with high attention to detail in composing, typing, and proofing materials.
Charismatic with a high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact, and diplomacy.
Able to make quick and effective decisions, solve problems, as well as maintain confidentiality without having to be micromanaged
Ability to meet deadlines and stay calm under pressure in a fast-paced, quickly changing environment.
Ability to work independently on assigned tasks as well as to accept direction on given assignments.
Flexible and adaptable to changing schedules and demands.
Strong interpersonal skills and ability to deliver a high level of customer service to luxury clientele: people-oriented, welcoming, warm, communicative, and attentive.
Competitive and committed to personal and professional growth

TO APPLY, PLEASE EMAIL YOUR RESUME AND A VIDEO COVER LETTER TO Click to view STATING WHY YOU BELIEVE YOU ARE A GOOD CANDIDATE FOR THIS POSITION.