Executive Assistant to CEO

MUST UNDERSTAND MARKETING!

Marketing Agency work is a PLUS!

Must know how to Process Map and Create SOPs.

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The Executive Assistant will play a crucial role in supporting and assisting you in managing various aspects of your professional and personal life. This position entails managing your inbox, organizing your schedule, handling personal tasks and appointments, assisting with client communication, creating clickup boards, developing process maps and SOPs, creating proposals for clients, pitching on your behalf via email, coordinating event bookings and travel arrangements, and completing projects, including designing pitch decks and outlining strategies.

Key Responsibilities:

Inbox Management: Efficiently manage your email inbox, prioritize incoming messages, respond to routine inquiries, draft responses on your behalf when appropriate, and ensure that urgent matters receive prompt attention.

Schedule and Calendar Management: Organize and manage your daily schedule, appointments, and meetings. Coordinate with internal and external stakeholders, handle scheduling conflicts, and send out timely reminders.

Personal Duties and Appointments: Assist with personal tasks, appointments, and arrangements, such as managing personal calendar, coordinating personal travel, organizing family events, or handling personal errands when needed.

Client Communication: Support client communication by responding to routine inquiries, scheduling client meetings, preparing meeting agendas, and maintaining a professional and positive relationship with clients on your behalf.

ClickUp Boards and Process Maps: Create and maintain ClickUp boards to track projects, tasks, and deadlines. Develop process maps and standard operating procedures (SOPs) to streamline workflows and ensure efficient project management.

Proposal Creation: Collaborate with the marketing or sales team to create professional and compelling proposals for clients. Gather necessary information, craft persuasive content, and ensure proposals are delivered in a timely manner.

Pitching via Email: Craft persuasive email pitches to potential clients or partners to expand your network and secure new business opportunities. Tailor pitches to target audience and follow up as necessary to maximize response rates.

Event Bookings and Travel Coordination: Handle event bookings and travel arrangements, including researching and securing speaking engagements, conferences, and other professional events. Coordinate travel logistics, accommodation, and itinerary planning.

Project Completion and Deliverables: Assist in completing projects for clients, which may include designing pitch decks, creating presentations, outlining strategies, or compiling and organizing project deliverables.

Confidentiality and Data Protection: Maintain strict confidentiality of sensitive information, both personal and professional. Adhere to data protection guidelines and ensure the security of all confidential documents and communications.