Executive Assistant to CEO

Job Overview: We are seeking an experienced and highly organized Executive Assistant to provide administrative support to our CEO. The successful candidate will be responsible for managing the CEO’s schedule, coordinating travel arrangements, handling confidential information, and providing a wide range of administrative support. The Executive Assistant will also act as a liaison between the CEO and other executives, employees, and external partners.
Key Responsibilities:
* Manage and maintain the CEO’s schedule, including scheduling appointments, meetings, and travel arrangements.
* Coordinate and manage communication between the CEO and other executives, employees, and external partners.
* Prepare and organize documents, reports, and presentations for the CEO.
* Handle confidential information with discretion and maintain strict confidentiality.
* Serve as a gatekeeper for the CEO, screening calls, emails, and visitors.
* Assist with organizing and coordinating company events, including meetings, conferences, and team-building activities.
* Assist with clickup tasks.
* Manage and prioritize the CEO’s email inbox, ensuring instant response to important messages.
* Make calls in the USA.
* Manage other team members.
* Handle all requests and be available 9AM-5PM PST. (Pacific Standard Time).
Qualifications:
* Knowledge of digital marketing experience like Facebook ads.
* Experience with Shopify/bigcommerce.
* China sourcing knowledge a plus.
* Knowledge of Zoom, Skype, Slack, Clickup, Wechat, and Whatsapp.
* Positive attitude and willingness to get things done.
* Willingness to learn new things.
* 5+ years of experience as an executive assistant or administrative assistant.
* Excellent organizational and time-management skills, with the ability to prioritize and manage multiple tasks simultaneously.
* Strong written and verbal communication skills, with the ability to communicate effectively with executives, employees, and external partners.
* Proficient in Microsoft Office Suite and other relevant software programs.
* Ability to handle confidential information with discretion and maintain strict confidentiality.
* Professional demeanor and strong interpersonal skills.
* Ability to work independently and as part of a team.
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Please attach your resume

Please Answer these questions in your application:
What devices do you use? Apple , android?
What are your normal working hours?
What are the times you do not want to work?
How many hours available do you have a week?
What other clients do you currently have?
What happened to your previous job? Why didn’t it work out?
Have you ever been an assistant to a CEO?
From 1-10 how organized are you?
* Do you have any digital marketing experience? If so what kind?
* Do you have Experience with Shopify/bigcommerce.
* Do you use the following Zoom, Skype, Slack, Clickup, Wechat, and Whatsapp.

What is your number 1 skill?
What are your top 3 skills?