Executive Assistant to CEO (Fluent in both English and German)

Reports To: Chief Executive Officer (CEO)
Position Type: Full-Time
##Company Overview:
We Ad Affinity LLC are a technology-driven company with a passion for innovation and a commitment to excellence in the digital products we bring to market. Our mission is to develop software solutions that not only meet the current needs of businesses but also anticipate future challenges and opportunities. We are seeking a highly organized and proactive Executive Assistant to support our CEO. This role requires exceptional bilingual communication skills in English and German, along with a strong ability to manage a variety of tasks efficiently.

##Position Summary:
The Executive Assistant to the CEO will be responsible for providing high-level administrative support, ensuring smooth operation of the CEO’s office, and facilitating communication between the CEO and internal/external stakeholders. The ideal candidate will be detail-oriented, capable of handling sensitive information with discretion, and proficient in both English and German.

Process of the application:
Step 1 – Apply to this job posting
Step 2 – 5 minute phone interview
Step 3 – 57 minutes TestGorilla test – paid hourly
Step 4 – Welcome to the team!

##Key Responsibilities:

#Administrative Support:
Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
Prepare and edit correspondence, communications, presentations, and other documents in both English and German.
Organize and prioritize incoming and outgoing communications for the CEO.

#Meeting Coordination:
Coordinate and prepare materials for meetings, including agendas, minutes, and follow-up actions.
Assist in planning and organizing company events, conferences, and meetings.

#Communication:
Serve as the primary point of contact between the CEO and internal/external stakeholders.
Draft and translate emails, reports, and other documents as needed.
Handle confidential information with the utmost discretion and professionalism.

#Project Management:
Assist in the coordination and execution of special projects and initiatives led by the CEO.
Monitor progress on key projects and provide regular updates to the CEO.

#Travel Coordination:
Arrange and manage detailed travel itineraries, accommodations, and logistics for the CEO.
Handle travel-related inquiries and resolve any issues promptly.

#Qualifications:
Bachelor’s degree in Business Administration, Communications, or a related field.
Minimum of 3-5 years of experience as an executive assistant or in a similar role.
Fluent in both English and German, with excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Proficiency in Google spreadsheets, slack and ClickUp.
Experience in Google Adwords is preferred but not required.
Strong organizational skills and attention to detail.
Ability to multitask and prioritize tasks in a fast-paced environment.
Discreet, professional, and able to handle confidential information.
Strong interpersonal skills and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors.
Problem-solving skills and the ability to work independently.

#Preferred Qualifications:
Experience in a multinational company or working with international executives.
Knowledge of additional languages is a plus.

##Application Process:
To apply, please submit your resume and a cover letter with subject line “Fluent in both English and German” and outlining your relevant experience and why you are a suitable candidate for this position.

Ad Affinity LLC is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.