Executive Assistant to CEO (Real Estate Operations)

Job Description:

We are looking for a dynamic Executive Assistant with a “COO go-getter” personality to provide comprehensive support to our CEO in a high-energy real estate operations environment. This position requires a candidate who is adept at multitasking, with a strong emphasis on research, data entry, and project management using the PARA system in Notion.

Key Responsibilities:

Email and Calendar Management:

Regularly check and respond to the CEO’s emails on their behalf as necessary.
Schedule and manage calendar appointments, ensuring effective time management.
Research and Deal Sourcing:

Perform in-depth research to identify grants, deals, and financial opportunities.
Develop strategies to find the best deals and maximize vendor loyalty points.
Data Entry and Notion Management:

Perform meticulous data entry, ensuring all information is accurately captured in Notion.
Utilize the PARA system in Notion to organize tasks, projects, and timelines effectively.
Project Tracking and Follow-up:

Monitor ongoing projects, ensuring they are progressing as planned.
Proactively follow up on tasks and projects to maintain momentum and meet deadlines.
Qualifications:

Proven experience in an executive support role, preferably within the real estate sector.
Strong organizational, time-management, and multitasking abilities.
Proficient in Notion, especially in using the PARA system for task and project management.
Excellent research skills and attention to detail.
Strong communication and interpersonal skills.
Resilient and proactive, with a “COO go-getter” approach to problem-solving and task completion.
Ability to work under pressure in a fast-paced environment.
What We Offer:

A dynamic, high-paced work setting with substantial growth potential.
A chance to work closely with senior leadership and contribute significantly to operational success.
Opportunities for personal and professional development in a supportive and challenging environment.
We are seeking a candidate who is not just looking for a job, but a career path in a fast-moving and evolving industry. If you are ambitious, highly motivated, and possess the skills required for this role, we encourage you to apply.