Executive Assistant to Chief of Staff of the CEO
Location: Fully Virtual
Job Type: Full-time (40 hours/week)
Reports To: Chief of Staff
About Us:
Novus Global is a premier executive coaching firm dedicated to unlocking the potential of leaders and organizations worldwide. Our mission is to empower individuals to achieve extraordinary results through tailored coaching programs that foster personal and professional growth. We work with Fortune 500 companies, high-growth startups, and top executives, providing cutting-edge strategies and insights that drive performance and innovation. At Novus Global, we believe in the transformative power of coaching to create lasting change and elevate success to new heights.
Job Summary:
We are seeking an exceptionally bright, assertive, and highly organized Assistant Chief of Staff to support our CEO. This individual will manage the CEO’s calendar, travel arrangements, and will have significant opportunities for growth as their skillset develops. The ideal candidate will have a minimum of three years of full-time experience in an assisting role, a strong educational background, and will be proficient in Google Suite, Asana, and Hubspot. Excellent communication skills and the ability to manage a pipeline to the micro-specifics are essential.
Key Responsibilities:
Manage and maintain the CEO’s calendar, scheduling meetings, and coordinating appointments.
Organize and oversee travel arrangements, including flights, accommodations, and itineraries.
Assist in managing the CEO’s pipeline, ensuring tasks and projects are on track.
Utilize Google Suite, Asana, and Hubspot to organize and streamline tasks and communications.
Prepare and edit correspondence, communications, presentations, and other documents.
Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
Handle confidential information with discretion.
Act as a liaison between the CEO, Chief of Staff, and other departments or external partners.
Assist in the preparation and management of the CEO’s budget and financial activities.
Manage special projects as assigned by the Chief of Staff.
Qualifications:
Minimum of 3 years of full-time experience in an assisting role.
Proficiency in Google Suite, Asana, and Hubspot.
Strong understanding of calendar management and pipeline specifics.
Exceptional communication and interpersonal skills.
Highly organized with excellent time-management abilities.
Ability to work independently and take initiative.
Strong problem-solving skills and attention to detail.
A bachelor’s degree or higher in a relevant field is preferred.
Recommendations from previous employers or colleagues.
Interview Process:
Initial Screening: Review of resume and cover letter.
First Round: Virtual comprehensive assessment.
Second Round: Comprehensive video interview with Chief of Staff.
Final Round: Interview with the CEO and Chief of Staff.
How to Apply:
Interested candidates should submit their resume, cover letter, and recommendations to by Monday, July 15th.
APPLY FOR THIS JOB:
Company: NexiVision LLC
Name: Shannon Curran
Email: