Executive Assistant to Content Creator — Long-term opportunity

As an entrepreneur and creator, I am seeking a highly organized and proactive assistant to support me in managing and organizing various aspects of my personal and professional life.

You will be responsible for handling administrative tasks, coordinating schedules, managing emails and communication, conducting research, and helping me with content distribution. This may take the form of researching topics, to drafting outlines, to turning tweets into graphics.

I’m looking for someone with a can-do attitude who wants a long-term career as my right-hand person.

++ ABOUT ME ++

My name is Cathryn and my website is Click to view. I live in Austin, TX with my wife and daughter. I am very interested in entrepreneurship, personal development, building wealth and living a healthy life. I am constantly learning and trying to upgrade my skills. Right now I am learning how to code and am also completing 75 Hard.

My twitter is @cathrynlavery. Over the next 12 months I am going to be focused on growing my online presence through social media, content, writing and videos. As my assistant you will be helping me do this.

++ YOUR RESPONSIBILITIES ++

– Manage my inbox & calendar: flagging important emails and responding to routine emails on my behalf, coordinating appointments and ensuring all relevant information is communicated and confirmed.
– Prepare and edit documents, blog posts, presentations and reviewing scripts
– Handle administrative tasks, such as expense tracking, file organization, and data entry, to keep me organized and efficient.
– Assist with social media; scheduling posts, creating social posts on canva etc
– Create SOPs & automations you will be responsible for documenting our processes and creating an organized flow to make things as efficient as possible
– Assist with personal tasks, such as managing personal appointments, coordinating household services, and managing personal errands as needed.
– Provide proactive support by anticipating my needs, identifying opportunities for improvement, and taking initiative to streamline my daily activities and optimize my productivity.
– Coordinate and manage travel arrangements, including booking flights, accommodations, and transportation.

++ JOB REQUIREMENTS ++

– Proven experience as a virtual assistant or in a similar administrative role.
– Strong organizational skills and attention to detail to manage multiple tasks and deadlines effectively.
– Excellent verbal and written communication skills
– Proficiency in using tools such as email, calendar, project management, Google Suite, Canva, and adobe tools like Photoshop and Premiere.
– Ability to work independently, take initiative, and solve problems proactively.
– Discretion and professionalism in handling confidential information.
– Availability to work during CST business hours, 4+ hours of overlap with me with occasional flexibility for urgent tasks.
– Reliable high-speed internet connection and a well-equipped home office setup.
– Excellent time management skills and ability to work efficiently in a fast-paced environment. You should not need hand holding.
– Positive attitude, flexibility, and adaptability to changing priorities and tasks.
– This is a remote, full-time position

++ WHO YOU ARE ++

– You are extremely organized with a sharp eye for detail and meeting deadlines
– You like figuring out how to create systems to make life more efficient
– You don’t bat an eye at a fast pace or a rapidly growing and changing work environment.
– You’re capable of working autonomously. You’re happy with the freedom and you don’t need to be managed.
– You have the ability to work on multiple projects simultaneously.
– You have the ability to think and respond quickly while maintaining attention to detail.

This could be a great opportunity for the right person. I will invest in you so that you learn a lot while we work together, both through experience and courses I put you through if we need to enhance skills. If you love to figure things out and have a bias to action, I want to work with you!

In your application please include some details of how you could help me with my content creation, building my following and a link to one of your favorite creators. Also include links to portfolio, certificates, speed tests if you have.

I’m looking to work with someone long-term so this is a crucial role for me to fill. You will work closely with me to provide essential support in organizing and managing my personal and professional life, allowing me to focus on growing my business and achieving my goals.

If you are a proactive, organized, and efficient virtual assistant with excellent communication skills and the ability to anticipate needs, I would love to hear from you.

Please include your favorite color in the *subject line* for your application to be considered.